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Board approves three-year copier purchase and maintenance contract
Summary
Snyder ISD trustees approved a three-year contract (with one-year extension option) to lease and maintain 17 new multi-function copiers and service 13 existing district devices after a competitive RFP and evaluation process.
Snyder ISD approved a three-year copier purchase and maintenance contract (with a one-year extension option) at its July 9 board meeting. The RFP solicited proposals covering two needs: a lease and full maintenance agreement for 17 new multi-function copiers and a comprehensive maintenance/service/supply agreement for 13 existing district-owned devices. The district received five proposals and an evaluation committee scored submissions on price, technical specs, SLAs and references before asking the top vendors to refine pricing and purchase options.
Trustee Michael Rodriquez moved to approve the recommended copier purchase and maintenance contract and Trustee Nick Barboza seconded; the motion passed unanimously. Administration said the final recommendation reflected committee scoring and vendor clarifications.
Next steps: Procurement will finalize contract documents and schedule equipment deployment and maintenance start dates under the contract terms approved by the board.
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