Auditor flags year-old unreconciled accounts; treasurer proposes process changes

Rafael Perez, Webb County auditor, told Commissioners Court that some accounts remain unreconciled and that certain bank reconciliations were pending as far back as October 2024. "That bank rec is pending for the tax office, special inventory tax," Perez said while walking commissioners through the July highlight sheet.

Commissioners pressed Perez and Treasurer Raul Reyes for causes and remedies. Reyes said deficiencies stem from departments and some elected offices failing to enter cash receipts into New World (the county's financial system) and to provide deposit slips. "It's not that there's anything wrong with the funds," Reyes said; "the GL accounts aren't funded and cash reports aren't being posted." He proposed process changes including working with IT to enable validations in the financial software and, if necessary, requiring certain offices to deposit directly in the treasurer's office so cash receipts are timely recorded.

Why it matters: delayed reconciliations impede timely auditing and could mask errors; commissioners asked staff to jointly pursue technical fixes and, if appropriate, policy changes to ensure elected offices and departments follow required cash-reporting procedures. The auditor and treasurer said they would meet with affected departments and bring follow-up recommendations to the court.