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Town Manager seeks procurement-code changes to ease purchasing and raise emergency authority
Summary
Manager Suzanne Harvey proposed revising procurement rules—reducing RFP requirements for modest purchases (currently > $10,000) to a three-quote requirement and asking authority for emergency expenditures up to $35,000; attorney agreed and Council asked for an ordinance to be prepared.
Town Manager Suzanne Harvey told the Council the Town's procurement code has not been updated in years and that current thresholds are outdated. At present, projects over $10,000.00 require a formal RFP, which she said discourages vendors from participating. She proposed requiring three quotes for modest purchases rather than a full RFP and requested authority to approve emergency expenditures up to $35,000.00.
Attorney Thomas Benavidez indicated he agreed with the proposed direction. Mayor Wallace directed staff to draft an ordinance to bring the suggested procurement-code updates back to Council for formal consideration.
The Council did not adopt an ordinance at the March 26 meeting; it provided direction to prepare one for a future meeting.
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