Committee reviews RFQ language, selection process and minimum qualifications for architect
Summary
Members reviewed the draft RFQ for design services, asked for typo fixes and clarified whether the committee or the Select Board is the approving body; minimum qualifications (Cape experience, historical renovation experience) will be emphasized.
The committee reviewed the draft RFQ for design services and the sample town contract prepared by town counsel in 2022. A committee member flagged typographical errors and asked whether the contract had been reviewed after any lawsuits or complaints; a staff member said it has not been the subject of suits and that town council reviews contracts when they go out for RFQ.
Members clarified the selection steps: the building committee will rank finalists and recommend them to the Select Board, which is the approving body. Committee members asked whether they could stop forwarding additional finalists if remaining firms were unsuitable; staff described that the select board is the approving body, selection is case-specific and proposals can be rejected at any time before a contract is signed. The committee agreed to add minimum requirements (Cape experience, historical renovation experience) and to recommend a strongly recommended pre-proposal conference rather than a mandatory one; a final RFQ will be circulated after edits.
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