Board authorizes director to amend Pristine Imaging pricing, leaving $50,000 ceiling intact
Summary
The Election Board authorized the director to negotiate and approve an amendment to the Pristine Imaging cleaning contract pricing sheet without changing the contract's not-to-exceed amount of $50,000.
The Marion County Election Board authorized Director Patrick Becker to negotiate and approve an amendment to the pricing sheet for the office's janitorial contract with Pristine Imaging without increasing the contract's not-to-exceed (NTE) amount of $50,000.
Becker told the board Pristine Imaging provided an updated quote and that only internal line items and per-cleaning pricing would change, not the NTE. "The contract amount not to exceed is $50,000 and that, is not changing," he said. Counsel advised the board that an amendment to the pricing sheet is a permissible approach and that the director could be authorized to finalize the amendment.
Secretary Kate Sweeney Bell moved to authorize the director to negotiate and approve the amendment; the motion was seconded and approved in a voice vote (vice chair: aye; madam clerk: aye; chair: aye). Counsel said staff may still negotiate tweaks if needed but the NTE would remain the same.
Why this matters: The authorization keeps the overall contract ceiling unchanged while allowing staff to update payment line items and pay invoices consistent with revised per-cleaning pricing.
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