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Hendersonville parks board approves summer event permits, hears Eagle Scout kiosk plan
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Summary
The Parks Board on Feb. 23 approved permits and staff directions for multiple community events — including Beatty Farm shuttle parking for a June Nashville Symphony concert, a disc golf tournament, a community Easter event and a Kona Ice giveaway — and voted to back an Eagle Scout kiosk proposal at Memorial Park.
The Hendersonville Parks Board on Feb. 23 approved permits and staff directions for several upcoming community events, heard an Eagle Scout kiosk proposal for Memorial Park and received updates on maintenance and turf‑field work.
Sam Gilbert, director at Historic Rock Castle, requested use of Beatty Farm as overflow shuttle parking for the Nashville Symphony’s "By the Lake" concert on Wednesday, June 3. Gilbert said organizers expect between “4 and 6000” attendees and plan to use Summer County Schools buses to shuttle patrons to Rock Castle. Board members and staff discussed construction impacts at Beatty Farm, the need for police and parking crews, and short‑term restroom access; staff agreed to coordinate logistics and, if necessary, provide porta‑potties. A motion to approve the request was made by Mister Bennett and seconded by Miss Hellman and carried by voice vote.
The board also voted to approve an Eagle Scout project presented by life scout Meridian Napolitano, who proposed an informational kiosk at Memorial Park highlighting Hendersonville’s long‑running exchange program (project text in transcript referenced the partner as “Suru”). Napolitano described materials needed — pressure‑treated lumber, concrete, plexiglass, corkboard, stain and paint — and said the kiosk would provide local history and student engagement. Board members praised the proposal and approved it (motion by Mister Golden; second Miss Hellman).
Other event approvals included: • A short memorial balloon‑release ceremony on a Drakes Creek Park baseball field; staff relayed the resident request and recommended approval. • A disc golf tournament at Saunders/Sandersbury Park on June 6, 2026; the organizer estimated 50–60 participants and asked to reserve Shelter 5. Staff reminded the board of a standard event fee and a customary per‑player course donation (staff described a typical $2 per‑player course donation directed to Music City Disc Golf for course improvements); the board approved the tournament with direction to staff to finalize fees and donation handling. • A community Easter event at Saunders Berry Park proposed by Shanna Patarosi of Simply Home, featuring separate egg‑hunt sessions for younger and older children, vendor tables, face painting and bunny photos; staff confirmed no scheduling conflict and said all vendors and inflatables must provide insurance and name the city as certificate holder. The board approved the event (motion by Mister Golden; second Mister Pike). • A Kona Ice ‘‘Chill Out Day’’ permit at Memorial Park to offer free shaved ice for a short period; the board approved the request (motion by Mister Montoya; second Mister Bennett).
Recreation staff provided program updates and logistics. Miss Hamlin outlined youth and adult league registrations, and detailed a special‑needs Easter egg hunt set for Thursday, March 26 with three 30‑person sessions and registration opening Feb. 27 and running through March 20. Maintenance staff and Director Gilley reported progress on LED light and turf‑field projects, restroom and entryway work at Country Hills, a maintenance‑shop project out to bid, and plans to update the parks master plan to preserve grant eligibility. Staff noted water fountains remain off pending warmer weather.
Board chair and members closed with brief remarks and the board adjourned. The board’s approvals were voice votes and did not record individual roll‑call tallies in the transcript.
Votes at a glance • Beatty Farm shuttle parking for Nashville Symphony (June 3): approved (motion: Mister Bennett; second: Miss Hellman). • Meridian Napolitano Eagle Scout kiosk at Memorial Park: approved (motion: Mister Golden; second: Miss Hellman). • Drakes Creek Park balloon‑release ceremony: approved (motion made; second recorded). • Disc golf tournament at Saunders/Sandersbury Park (06/06/2026): approved with staff direction to set fees/donation (motion made and second recorded). • Community Easter event (Simply Home) at Saunders Berry Park: approved (motion: Mister Golden; second: Mister Pike). • Kona Ice Chill Out Day at Memorial Park: approved (motion: Mister Montoya; second: Mister Bennett). • Adjournment: approved by voice vote.
The board directed staff to work with event organizers on insurance and donation details, and to coordinate field access when construction timelines overlap with events. Several items noted in the meeting — including the Beats Farm logistics, the precise donation amount for disc golf events, and the transcript’s alternate spellings for the Sandersbury/Saunders Berry park name — are recorded as stated by speakers in the transcript and, where unclear, noted as "as stated in the transcript."
