Jennings County commissioners accept single $1.19 million CCMG paving bid, authorize contract signatures

Jennings County commissioners voted unanimously to accept a single bid and authorize contract signatures for county CCMG paving projects during a brief meeting addressing the Community Crossings (CCMG) application process.

The meeting opened with county officials confirming the purpose: to open and act on bids for CCMG paving projects. Staff said the county received one bid and one 'no bid.' A committee member read the lump-sum bid as $1,188,151.54; the presenter, who reviewed the paperwork, recommended awarding the work to Cable America contracting, saying the bid packet was complete and ‘‘HMBC recommends that you will work to Cable America contracting in the in the amount of $1,188,151.54.’’

Why it matters: the bid covers more than 15.2 miles of county roads and falls within the county’s budget projections for the CCMG program. Commissioners and staff discussed project scheduling, roadside safety improvements and administrative requirements for finalizing the contract.

Details and procedure: the presenter told the board that all required bid documents were present and that ‘‘Bid form 96’’ must be signed as part of the award. County staff and the presenter agreed other required forms (prepared by Katie) and supporting documents — including performance and payment bonds and certificates of insurance — must be signed, scanned and delivered to the ERC by 4:00 p.m. the next day. The presenter said staff would prepare a packet and email the funding request to Pam.

On the motion: a committee member moved to warrant/award the bid; the chair seconded. The chair declared the vote unanimous, approving the award and authorizing signatures on bid form 96 and related documents. Commissioners directed staff to scan the executed forms and send them to the ERC so the county meets the submission deadline.

Other discussion: the presenter recommended a targeted road-prioritization strategy — focusing each year on a handful of roads rated as 2–4 to avoid costlier full reconstructions later — and suggested holding a working session with road supervisors to finalize selections. Commissioners discussed per-mile cost estimates, noting a rough rule-of-thumb of about $80,000 per mile (the presenter said figures have been nearer $88,000 per mile in some cases) and cited two short road segments that bid near $39,000–$40,000.

Next steps: staff will finalize signatures, confirm corrected spellings and letterhead, scan the complete packet and email it to the ERC and Pam for the funding request; the commissioners planned to sign remaining pages and then adjourn and proceed to the Auditor’s office for a scheduled field trip.

Representative quotes from the meeting include the read bid amount, "$1,188,151.54," and the chair’s announcement of the vote result, "Unanimous."