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Charlotte County Electoral Board readies for November election as ballot-on-demand equipment arrives
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Summary
The Charlotte County Electoral Board on Sept. 7 approved minutes, reviewed election preparations and set training and canvass schedules. General Registrar Virginia Booth reported ballot-on-demand equipment had arrived, ballots were state-approved and absentee mailings are set to begin Sept. 18.
The Charlotte County Electoral Board met Sept. 7 at the County Administrative Office and finalized several procedural steps ahead of the Nov. 7 general election. General Registrar Virginia Booth reported that the ballot-on-demand unit has arrived and will be tested before early voting begins Sept. 22; paper ballots will be kept as a backup.
Booth told the board that ballots have been approved by the state and ordered from the printer, new absentee envelopes are prepared, and the absentee list will be reviewed before mailings begin Monday, Sept. 18. She also said logic-and-accuracy testing for the early voting machine is scheduled for Sept. 8 between about 11:00 and 11:30 a.m., and that staff will be at Southside Virginia Community College on Sept. 14 to assist with student voter registration.
The board discussed procedural steps for canvassing on election night. Members agreed to open the canvas meeting at 7:30 p.m. on election night so chiefs and assistant chiefs can be present while envelopes are examined and voting tapes checked; the provisional-meeting will be held at 9:00 a.m. the morning after the election. The board said it will ask the Clerk of the Circuit Court to provide custody or access to #2 envelopes as required by code.
During a discussion with party chairs, Mr. Davis was present and Ms. Escoto was notified but absent. The board emphasized the importance of equal representation of Democrats and Republicans among officers of election, and noted the board has increased officer pay as an incentive. Mr. Davis expressed willingness to work with the board on recruiting a broader and younger pool of poll workers.
On administrative business, Secretary Aubrey Fane moved and Vice Chairman Glenwood Foster seconded a motion for the board to acquire .gov email addresses for members to secure official communications; the motion carried without objection. The board approved the Aug. 3 meeting minutes (motion by Glenwood Foster, second by Aubrey Fane) with one correction.
Members confirmed they will continue using the current Wylliesburg polling location and discussed logistical details raised by regional liaison Vicky Mainwaring, who noted some polling sites in the region make use of porta-johns. Chairman Glenn Baker was commended by Foster for presenting the emergency and security plan at a recent district meeting.
The meeting adjourned at 6:20 p.m. after a motion by Aubrey Fane and a second by Glenwood Foster, carried without objection. Upcoming operational dates highlighted by the board include the first day of early in-person voting on Sept. 22, additional Saturday early voting Oct. 28 and Nov. 4, and the Nov. 7 Election Day.