The Missouri Valley Complex Committee met to hear a briefing from Commissioner Wayne Munson on a proposal to merge the park board and the committee, staffing and budget plans for the complex, phase‑3 planning and calendar coordination; the committee approved minutes and canceled the July meeting.

Discussion Points

•An internal Outlook calendar exists but does not publish events to the website
•Budget includes two full‑time roles: park manager and technician (shared half time)
•Contracted mowing and spraying costs have increased compared to when Bismarck Parks and Rec did the work
•County website calendar link was inaccessible; Mary is the only person who can change backend content
•Draft forwarded to county attorney for legal review
•If county commission approves the plat, phase‑3 (roads/infrastructure) will proceed
•Minutes approved by motion and voice vote
•Motion to cancel July 15 meeting passed by voice vote
•Need to confirm what can be sprayed after seeding and contractor schedules
•Planning & Zoning first reading done; public hearing planned in July
•Proposal advanced to Planning & Zoning first reading with a public hearing in July
•Proposal to merge park board and committee into seven‑member board (2 commissioners, 5 public members)
•Purchase of mower/pickup and trailer requested
•Recommendation to form a subcommittee to obtain cost estimates
•Request to create a website submission form for events so dates are visible publicly
•Weed officer (Darren) coordinates contractors and public concerns; he does not perform all spraying himself

Decisions

•approve_minutes_05202026
•cancel_meeting_07152026

Directions

•Staff to follow up with Mary to restore link and explore a submission form

Jun

May 20, 2026 Missouri Valley Complex Committee Meeting

Burleigh County's Missouri Valley Complex Committee met May 20, 2026, to review planning and plat progress with Burleigh County and the city, discuss operating and capital budgets (including a proposed 2027 planning allocation from the complex reserve), consider maintenance contracts and equipment needs, and approve steps on an events calendar and staffing for the complex.

Discussion Points

•Contractor later sought additional easements after encroaching beyond the original easement.
•Contractor moved heavy equipment over damaged road and culvert and did not restore barricades.
•County filed a police report and building inspectors and planning staff responded.
•Create a consolidated internal calendar and a public-facing page for the complex.
•Highway department maintenance arrangement reduces road maintenance costs to ~ $2,000/year.
•Motion to use reserve fund for 2027 planning rather than levy money.
•Need for clear cost allocation and separate tracking if kept separate.
•Preliminary plat has moved through Burleigh County Planning and Zoning after first meeting with city planners.
•Projected triple increase in maintenance budget for next year.
•Pros and cons of folding the complex into the county park board versus keeping it separate.
•Specific cost examples: weed spraying (~$1,000/treatment x ~3), culvert repair ~$13,000.
•Staff to solicit bids for phase 3 once plat approved.
•Swenson Hagen consultant status: no update in committee; staff to follow up.
•User groups to continue programming while county handles policy and operations.
•Use submission/approval workflow to manage outside requests and private events separation.
•Utilities (water/sewer) and road alignment are primary outstanding technical issues.

Decisions

•Motion approved by roll call; staff directed to proceed.
•Prototype requested by next committee meeting.

Directions

•Budget to include capital purchases for mowers/trailers and allocate positions for maintenance.
•Continue exploring governance structure; no final decision taken.
•Mark and Thomas to prototype a calendar; Mary (web staff) to post public-facing calendar.
•Monitor site; press contractor to correct work before proceeding with additional phases.
•Staff to contact Swenson Hagen for an update and to solicit phase-3 bids after final plat.
•Treasurer and staff to separate costs by park/ramp to allow allocations and budgeting.
•Treasurer to earmark planning allocation in the 2027 budget and staff to contact Swenson Hagen for bids.
•User groups to submit events for inclusion.

Apr

January 21, 2026 Missouri Valley Complex Committee Meeting

The Missouri Valley Complex Committee met Jan. 21, 2026, and approved minutes and 2026 appointments, heard a fund-balance update (including a roughly $90,000 special-assessment payment), voted to ask the Burleigh County Commission to allow a special planning meeting at the County Highway Department with county staff participation, elected officers, formed a small at-large strategy subcommittee and discussed a waterline routing concern at the racetrack.

Discussion Points

•Acceptance of 2026 appointments and meeting schedule
•Debate over whether the meeting must be publicly noticed and how to label it (working meeting vs. committee meeting)
•Invoices for Swenson and Hagen planning work not received/processed
•Need for formal secretary/coordinator and minute-taking arrangements
•Need for Highway Department maps, engineering and screens to enable site planning
•Nominations and unanimous ballots for chair and vice chair
•Rollover into the new year incomplete; detailed fund numbers pending
•Special assessments ~ $90,000 paid from complex fund; will appear in future balance sheets
•Volunteer observed contractors filling a trench with trees and debris near the racetrack
•Volunteer recommended moving the pipeline 20–30 feet north to protect special clay and avoid buried wires
•Which county departments to invite (planning, highway, finance, administration)

Decisions

•Appointments accepted; Kayla Coe elected chair; Steve New elected vice chair
•Formal request to use Highway Department meeting room approved by committee.

Directions

•Chair to coordinate with county liaison on staff support for minutes/coordination
•Chair will confer with county liaison to place request on a county commission agenda
•Staff to present full fund breakdown after rollover completion
•Volunteer to continue monitoring and report back to the committee

Mar

March 18, 2026 MIssouri Valley Complex Committee Meeting

County committee discussed moving planning and zoning oversight for the Missouri Valley Complex to Burleigh County, next steps (MOU, plat, visioning), wetland mitigation and infrastructure issues, concerns about a sewer line routing through the racetrack, and a committee member27s difficulty obtaining the finalized county budget; minutes from 02/18/2026 were approved as amended.

Discussion Points

•A county-dedicated plat application will be submitted to initiate the county review process; signatures are being gathered and an application deadline was stated.
•Commissioner Munson said he had requested the final approved budget multiple times without receiving the full line-item document.
•Committee members flagged the issue for follow-up and requested staff to pursue alternative routes to provide the detailed budget to portfolio holders.
•Committee will pursue an MOU with the City of Bismarck to clarify approval authority for the Missouri Valley Complex.
•Members noted duplication of Peters in the attendance and that Lacotte should be listed as absent.
•Motion to approve the minutes as amended was moved and seconded and approved by voice vote.
•The auditor said access to the shared drive containing final numbers had been denied since the administrative changeover.
•The committee will schedule a visioning/development planning session with planning, highway and other staff to identify avoidances, wetlands constraints and infrastructure needs.

Decisions

•Committee set next meeting for April 15, 2026 at 12:00 p.m.
•Minutes approved as amended.
•Minutes from 02/18/2026 approved as amended.
•No formal action recorded; matter referred for follow-up.

Directions

•Chair to follow up with county staff and explore alternate channels to obtain the finalized budget document before the next budget meeting.
•Clerk to update the official minutes to reflect the corrections.
•Committee to prioritize finalizing the MOU, completing the plat, and holding a development planning session; update at April 15 meeting.
•Staff to arrange meetings with fire and highway departments and to obtain signatures for the application.
•Staff to submit a county plat application (application due by 5 p.m. the following day).

Jan

Garrison Diversion Recreation Committee Meeting January 9, 2026

Recreation committee discussed grant program limits, reserve balances and eligibility rules; members voted to raise the per-project award cap to $100,000 for the spring round, kept the local cost-share at 25% for that round, and moved to a single annual application round with a March 1 deadline; executive committee will review reserve policy and communications to counties.

Discussion Points

•Whether to change the local cost-share from 25% to up to 50% for water projects; staff cautioned about needing clear scoring criteria.
•Whether to move to a single annual application round (March 1 deadline) to simplify administration.
•Whether to raise the per-project award cap for the spring round (led by multiple members).

Decisions

•Maintain 25% local cost-share for the spring round (applications in circulation).
•Move to one annual application round with a March 1 deadline (motion carried).
•Per-project cap increased to $100,000 for the spring round (motion carried).

Directions

•Executive committee to review reserve-management options and produce recommendations before the next legislative session.
•Staff to update application materials and notify county auditors and city contacts via website announcement and mailed letter.

Dec

December 11, 2025 Missouri Valley Complex Committee Meeting

The Missouri Valley Complex Committee met Dec. 11 to approve minutes, hear staff updates on a city–county agreement transferring complex planning to Burleigh County, review a report and slide deck for the Dec. 15 County Commission packet, vote to align stakeholder appointments to December, and schedule follow-up planning sessions.

Discussion Points

•Committee agreed to align stakeholder appointment timing with Burleigh County (December)
•Draft county–city agreement places planning and platting authority with Burleigh County
•Members requested correction to report language about JoAnn Hetzler Memorial Building and an updated fund-balance number
•Need for project manager/point person and county engineering/planning to advise on standards
•Park district discontinued maintenance contract; county must determine maintenance plans
•Platting, permitting and mitigation remain pending; likely not complete before April

Decisions

•Motion to align appointment schedules passed by roll call
•Proceed with county-led planning process; schedule planning session and invite county engineering/planning staff

Directions

•Staff to check room availability and county staff schedules and propose late-January planning session dates
•Staff to prepare updated report and slides for Dec. 15 County Commission packet
•Staff to provide corrected fund-balance (from Aug. 2024 figure to an updated 2025 balance)
•Staff to update report and slides and circulate before Dec. 15

Nov

November 19, 2025 Missouri Valley Complex Committee Meeting

Committee delayed plat review for the Missouri Valley Complex until a city–county planning and zoning agreement is finalized; staff and consultants also discussed wetlands permitting, stormwater and service connections.

Discussion Points

•City and county negotiating an agreement to transfer early planning/zoning authority over the Missouri Valley Complex to the county.
•Committee approved administrative items by voice vote.
•Committee tentatively moved meeting to Dec. 10 to prepare for the Dec. 15 county commission meeting.
•Staff to collect attendance counts and finalize presentation materials by end of next week.
•Swenson Hagen advised holding the plat until jurisdiction is finalized because stormwater and permit requirements differ by authority.
•Wetland permitting (permit 40144) and procurement for mitigation work should move forward while jurisdiction is resolved to avoid delay.

Decisions

•Approve future form/function report; approve Oct. 22 minutes.
•Committee will delay plat submission until city–county agreement is finalized.

Directions

•Confirm room availability and meeting date for Dec. 10.
•Request county planning and county highway attend the next committee meeting or a separate meeting to discuss infrastructure and road layout.
•Staff to collect attendance and clarify counting method.
•Staff to monitor city council action on the agreement and report back.

Oct

October 22, 2025 Missouri Valley Complex Committee Meeting

A Burleigh County subcommittee presented a report on the Missouri Valley Complex committee structure, membership and administrative support; stakeholders provided event and facilities updates including date conflicts and roof repairs; the committee discussed a potential development and operating agreement for the car track but took no formal action and asked for follow-up at the next meeting.

Discussion Points

•Administrative/coordination support options to be reviewed by Dec. 25.
•Aug. 16 event conflicted with Lincoln Days and reduced crowds.
•Chair introduced request to create a development and operating agreement for the car track.
•Committee should remain non‑compensated and report to the county commissioner with the Missouri Valley Complex portfolio.
•Liaison seats recommended for Burleigh County and Bismarck Park board.
•Membership composition: 11 members, eight stakeholders, three citizens at large with staggered terms; one open seat previously for junior/senior high rodeo.
•Multiple buildings, including the church, need roof repairs; no funding was specified.
•Need to clarify departmental access (county engineer, state’s attorney) and outstanding motions restricting access.
•No terms, funding, or timelines for a proposed agreement were provided.
•Organizers plan to rename 'Hootenanny' back to 'Corn Feed' and consider alternate dates; Sept. 12 was considered but conflicts exist.
•Presenters said discussions with agencies are ongoing and indicated readiness to proceed to the county commission.
•Stakeholders asked about soliciting donations and coordinating repairs with Missy.

Directions

•Stakeholders to coordinate with Missy to pursue donations and alternative dates.
•Subcommittee to return with any formal changes at the next meeting.

Oct

September 17, 2025 Missouri Valley Complex Committee Meeting

Missouri Valley Complex Committee discussed the county budget (phase 3 removed), wetlands mitigation and preliminary plat status, a proposed subcommittee to review engineering results, facility needs including restrooms and digital signage, and plans for an annual presentation to the Burleigh County Commission. The committee approved the Aug. 20 minutes and scheduled a follow-up in October.

Discussion Points

•Budget approved at county hearing; phase 3 removed from local budget line item
•Committee to compile event participation numbers and pain points for a November presentation to the Burleigh County Commission
•Engineers provided wetland mitigation results and proposed a small subcommittee to review findings
•Sewer alignment will determine restroom and bathhouse placement and whether to advance design/bidding

Decisions

•Approve Aug. 20 minutes (voice vote)
•Schedule next meeting for Wednesday, Oct. 15 at noon

Directions

•Collect participation counts and materials for a slide deck; Sherry to present at the commission meeting in November
•Form an unofficial 3‑member subcommittee to review mitigation results with Moore and staff
•Hold major design/bid work on restrooms until sewer alignment and preliminary plat are finalized

Sep

June 18, 2025 Missouri Valley Complex Committee Meeting

Discussion Points

•Broker presentation seeking 300 acres for data center prompted many resident emails opposing sale
•Chain-of-command for applicants: present to this committee then to county commission
•City preferences for urbanized road sections may require curb-and-gutter sections rather than rural ditches
•City zoning may allow data centers in some locations inside city limits, constraining county options
•Historical purchase agreements may have previously limited uses to fairgrounds
•How dedicated sales tax affects the state 3% levy cap calculation
•Moore Engineering will complete a tabletop review followed by field work
•Need for separate forms for grandfathered occupants versus new users
•Plat work is on hold pending wetland delineation and mitigation decisions
•Reimbursement of county highway department for snow removal and maintenance
•Whether existing leases should be replaced by operating agreements or MOUs
•Whether Phase 3 design should be included in operational budget or paid from reserves

Decisions

•Approve May 21 minutes as distributed

Directions

•Await Moore Engineering preliminary report within weeks
•Bring mitigation and plat options back to committee for specific direction
•Invite the Ag and Equestrian Center to present a written proposal at the next committee meeting
•Remove Phase 3 from operational budget; treat Phase 3 as reserve-funded planning item
•Request legal review of historical purchase documents and Century Code references
•Request written opinion from state27s-attorney office and potentially the state attorney general about levy calculation and sales-tax swap
•Return to committee with policy options including charter amendment, ordinance language or sale restrictions
•Staff to provide current leases to the state's-attorney office for review

Sep

August 20, 2025 Missouri Valley Complex Committee Meeting

Discussion Points

•Chair proposed compiling an annual activities/program report to capture event attendance and economic impact
•Committee has no legal authority to sign agreements; county commission will approve any final document
•Mitigation-bank credit prices were cited at roughly $75,000 per acre; mitigation ratios may move from 1:1 to 2:1 or higher depending on wetland quality and new rules
•Need to clarify committee membership, classification of users, and staff support
•Preliminary mapping identifies approximately 130–140 acres of wetlands within the complex; wetlands and floodplain overlap in several areas
•Recent Corps processing and court activity may revert permitting to a 2008 mitigation approach, likely increasing mitigation requirements and timelines
•State's attorney advised a tailored development and use agreement is preferable to a uniform lease because agreements are unique to each user
•Subcommittee recommended to draft protocols, membership recommendations and a timeline for county commission consideration
•Whether the committee should vet drafts before they go to the county commission

Decisions

•Committee supported moving forward with drafting a development and operating agreement and presenting it to the Burleigh County Commission
•Move forward with staff review of the wetlands draft report and plan for a future meeting with Moore Engineering; anticipate schedule impacts for plat and infrastructure work
•Subcommittee to present recommendations at the October committee meeting for referral to the Burleigh County Commission prior to December membership changes

Directions

•Ag and Equestrian group to work with county staff and county attorney to develop a draft agreement
•Form a subcommittee led by Vice Chair Alan with two volunteers to draft recommendations
•Staff to check on status of planned sewer line and report back
•Staff to circulate the draft wetlands report and Moore Engineering exhibits to committee members
•Staff to follow up with Moore Engineering and schedule a presentation once members have reviewed the draft
•Staff to present request to county commission in September
•Staff to support scheduling and data collection; user groups to provide attendance and overnighting data for the activities report

Jun

May 21, 2025 Missouri Valley Complex Committee Meeting

Committee discussed a surprise county agenda item about a potential sale or trade of Missouri Valley Complex land, reaffirmed that land is zoned public and that any sale requires a public process, reviewed leases and budget timelines, and heard staff briefings on a wetland delineation/plat contract and next steps toward mitigation and platting.

Discussion Points

•Committee agreed to review leases and budget items ahead of June meetings.
•Committee concerned that a realtor/client interest in purchasing complex land appeared on the county commission agenda without prior consultation.
•Members emphasized public zoning and protections but noted political change and long timelines create uncertainty for lessees.
•Members requested copies of existing leases and proposed that the committee review leases before any sale or exchange proceeds.
•Staff described mitigation options (avoid, mitigate with replacement ratio, or purchase credits) and said costs depend on delineation results.
•Staff recommended contracting for wetlands delineation and obtaining a jurisdictional determination to guide platting.

Decisions

•No final decision on mitigation approach pending delineation and jurisdictional determination.
•No formal vote to block sale; committee scheduled lease review and form/function discussion for June 18.

Directions

•Committee liaison (Commissioner Munson) to carry committee concerns to the county commission and request reaffirmation of land purpose or a resolution if appropriate.
•Staff to confirm availability of Ducks credits and to prepare mitigation cost estimates after delineation.
•Staff to move forward with desktop review and contract negotiations with the low‑bid engineering firm and to begin delineation work within the next two weeks if contract executed.

Apr

December 3, 2024 Missouri Valley Complex Committee Meeting

Burleigh County fairgrounds planning committee discussed rezoning and replatting the fairgrounds complex, infrastructure needs (roads, utilities, easements), options for public vs. private road dedication and funding (special assessments), and whether to standardize leases or use user agreements; the committee authorized staff to meet with the City of Bismarck to investigate public dedication conditions.

Discussion Points

•Existing leases and whether lease terms would change or remain after replatting.
•Need for consistent lease terms and standardization because current leases vary and are recorded differently.
•Recommendation for attorney involvement and subsequent commission review before changing operating terms.
•Timeline for zoning/plat steps and the possibility of a recorded plat around June 10.
•Whether leases should be attached to the plat or managed separately via internal zoning and user agreements.
•Whether to dedicate rights-of-way to the City of Bismarck or retain private roads; tradeoffs between city financing/maintenance and county control.

Decisions

•Committee approved a motion (voice vote) to authorize staff to investigate public-right-of-way dedication with the City of Bismarck and report back.
•No formal change to lease arrangements adopted at this meeting; committee asked for legal review and to place the topic on a future agenda.

Directions

•Staff (Swenson Hagan / planning staff) to meet with City of Bismarck and gather written requirements and options for public dedication and special assessments.
•Staff to collect sample operating agreements and return with legal guidance at a future meeting.
•Staff to prepare fiscal comparison of public dedication vs private-street approaches for the next committee meeting.

Apr

March 19, 2025 MIssouri Valley Complex Committee Meeting (Video starts at 23:24)

The Missouri Valley Complex Committee reviewed site-development plans for the Missouri Valley Complex, including a proposed racetrack, wetlands constraints, zoning/plat updates and recognition of an equestrian project. The committee voted to recommend that the Burleigh County Commission put a wetland-delineation contract out to bid and to use Missouri Valley Complex funds to pay for it.

Discussion Points

•Committee members raised concerns about complexity and potential risks of multiple accounts.
•Josh described constraints for an on‑site asphalt racetrack due to wetlands, floodplain and school trust land rules.
•Planning staff recommended delineation be completed during growing season before final plat submission.
•Presentation of a condensed financial flowchart and rationale for consolidation of county bank accounts.
•Staff and committee debated procurement approach and cost estimates for wetland delineation.

Decisions

•Committee voted to recommend that the Burleigh County Commission put wetland delineation out to bid and use Missouri Valley Complex funds to pay for it.

Directions

•Auditor to provide larger copies and answer follow‑up questions.
•Obtain ballpark pricing for delineation and prepare presentation to Burleigh County Commission.
•Proceed with planning and zoning engagement while delineation scheduling is arranged.

Apr

February 19, 2025 Missouri Valley Complex Committee Meeting

At a Burleigh County committee meeting, consultants from Swenson and Hagen reviewed a proposed rezoning and conceptual site layout for county-owned land and outlined next steps with the City of Bismarck; the county auditor presented a detailed review of the Missouri Valley Complex (MBC) fund, prompting requests for clearer accounting visuals and a proposed three-member subcommittee to examine fund details.

Discussion Points

•Auditor noted investments of about $5.5 million and a 2024 interest earnings shortfall relative to budget of roughly $21,931 in the ledger representation.
•City staff likely to require paved curb-and-gutter on an east–west road; consultants recommended a 40–44-foot width as starting point.
•Committee questioned prior uses of reserve (buy-downs of property tax) and transfers to highway department; auditor said she would confirm specifics in records.
•Conceptual land uses suggested: RV park, equine center, fairground; parking may be negotiated and not all parking would be paved.
•Consultants described zoning delay due to state-owned parcel and said city will acknowledge it so rezoning can proceed.
•Ledger presentation shows adjusted budget vs. expended amounts which can create apparent negatives; investments and interest earnings must be read separately.

Decisions

•No formal decision recorded; committee agreed to review drawings and provide feedback; formal zoning and plat approvals remain pending.
•No formal vote recorded; committee requested documents and deferred formal subcommittee appointment pending deliverables.

Directions

•Auditor to prepare a present-day (2024) snapshot flowchart showing where funds sit and how accounting lines post.
•Committee members were asked to email questions to a designated contact so consultants/staff can compile answers.
•Staff and consultants to present a preliminary plat next month; zoning to go to city planning/commission in March; project to be presented to county commission April 7.
•Staff to prepare a list of near-term action items for the March 19 meeting; committee to consider subcommittee appointment after reviewing flowchart.

Apr

February 19, 2025 Missouri Valley Complex Committee Meeting

Discussion Points

•City of Bismarck discovered a parcel in the rezoning boundary owned by the North Dakota Department of Corrections, causing a timeline adjustment.
•City staff indicated the east-west right-of-way may require curb-and-gutter city-standard paving; consultant proposed 40044-foot width as starting point.
•County commission previously used fund balances for property tax buy-downs and authorized transfers to the highway department for emergency work.
•Investments show approximately $5.5 million tied to the fund; some bonds do not generate current interest until maturity.
•Parking standards typically tie to building square footage; proposed uses (RV parking, fairgrounds) may lack permanent structures and will require negotiation on parking and paving.
•Raw ledger presentation causes apparent negatives because line items reflect budgeted amounts and timing of revenue recognition.
•Zoning (conceptual land use) and platting (parcel layout) are separate processes; some right-of-way adjustments can be made between preliminary and final plat submissions.

Decisions

•City of Bismarck will proceed with the zoning change for the site despite lack of applicant signature on the state-owned parcel (city staff action), creating a one-month schedule shift.
•No formal subcommittee appointment at this meeting; committee supported creating a flowchart and requested specific documentation for the March 19 meeting.

Directions

•Auditor to prepare a 2024 snapshot of balances and a flowchart clarifying fund buckets and flows.
•Auditor to provide a list of bond holdings and maturity dates.
•Committee members to consider forming a three-person subcommittee; formal appointments deferred pending defined scope.
•Committee members to review large-format layouts and send consolidated questions and comments by email to a single staff contact.
•Staff to compile action items and a timeline for the March 19 committee meeting and prepare for an April 7 presentation to the county commission.

Apr

December 3, 2024 Missouri Valley Complex Committee Meeting

Discussion Points

•Committee debated public vs. private road dedication, maintenance responsibilities, city standards, special-assessment financing, and implications for utility placement and stormwater management.
•Members discussed existing, inconsistent leases on the property and possible replacement with standardized user agreements; attorney review was recommended.
•Swenson Hagen presented a timeline and process for a zoning cleanup and concurrent platting of the fairgrounds complex, describing existing easements, utilities and site constraints.

Decisions

•Motion passed directing Swenson Hagen to investigate public right-of-way dedication and report back; no construction funds or lease terminations were approved at this meeting.

Directions

•Authorize Swenson Hagen to meet with City of Bismarck staff to investigate public dedication of rights-of-way, special-assessment feasibility, construction standards and potential cost-sharing approaches.
•Swenson Hagen to prepare a report with recommended right-of-way placement, timeline, and financing options to present to the committee and county commission.

Apr

September 17, 2024 Missouri Valley Complex Committee Meeting (Audio only)

Discussion Points

•2025 operating budget increased from $78,100 (2024) to $189,400 (2025); line items included utilities, contracted services, supplies and fairgrounds allocation.
•Burleigh County Highway Department role changed: county will perform some road/asphalt work but will bill the complex; private contractor bids exist.
•Planning steps: start zoning application (PUD → public), obtain updated title work, address easements and platting, gather stakeholder program needs (parking, RV camping, days of use), and plan a focused stakeholder workshop.
•Proposal by local stock‑car representatives to restore/relocate a dirt track for youth practice; sewer line construction will affect track location.
•Recommendation to reuse 2010 planning materials (topography/lot lines) as a starting point for master plan.
•Reserve account has long‑term investments; staff reported approximately $200,000 liquid cash and remainder tied to long‑term investments; state audit flagged interest allocation to general fund rather than originating funds.

Decisions

•Approve minutes as amended.
•Authorize staff/consultant to start the zoning application and associated title/plat work.

Directions

•Committee to prioritize platting and zoning work ahead of detailed facility design.
•Staff to report back at next meeting with detailed reserve‑fund history, amounts deposited, any transfers to general fund, and liquidity details.
•Swenson & Hagen to begin zoning application, coordinate title/plat work and collect stakeholder program inputs; hold a focused stakeholder workshop.

Apr

March 19, 2025 MIssouri Valley Complex Committee Meeting (Video starts at 23:24)

Discussion Points

•Auditor aims to reduce number of banks holding county funds (from ~11–12 to desired 5–6; currently ~7)
•Bank of North Dakota has limits on retail competition, affecting its use for some county accounts
•Delineation is season-dependent; growing season affects timing
•Delineation may change road/stormwater/plat layout; delaying final plat may reduce rework
•Federal wetlands mapper is preliminary; on-the-ground delineation required
•Flowchart condenses 30+ pages into a single schematic for clarity
•Investment policy requires diversification across banks and instruments; county practice differs by jurisdiction
•Options for funding: Missouri Valley Complex fund vs. county funding; bidding process and notice periods discussed

Decisions

•Committee recommended the county solicit bids for wetland delineation and use Missouri Valley Complex funds to pay for the work; motion carried

Directions

•Committee members to review the flowchart and return questions at a future meeting
•Prepare consolidated presentation for county commission covering delineation, leases and zoning progress
•Staff to prepare ballpark cost estimate for delineation
•Staff to put the delineation ask and related updates on the Burleigh County Commission agenda (target April meeting)

Apr

October 29, 2024 Missouri Valley Complex Committee Meeting

Discussion Points

•Confirmation the minutes were reviewed by members present
•Difficulty obtaining auditor-provided fund accounting
•Need for clarity on deposits, sales of items and interest calculations
•Need for stormwater management plan (SMO 4) and floodplain development permits
•Possibility of filing an open-records request if auditor cannot present
•Possible use of development agreements to replace rigid lease structure
•Private vs. public roads and utilities and who bears repair/replacement costs
•Whether to replat fairgrounds as single parcel vs. multiple lots (PUD)

Decisions

•Fund review tabled pending auditor participation or receipt of records
•Minutes approved by voice vote

Directions

•Consultants/staff to prepare cost-comparison scenarios for private vs. public roads/utilities and capital charges
•Convene work sessions/work group to develop governance/maintenance approach and draft development agreement language
•Staff to re-add fund review to next meeting agenda and seek auditor participation; committee chair to consider open-records request if needed
•Submit preliminary zoning application to City of Bismarck and continue planning coordination

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