Lunenburg County Electoral Board met and reviewed minutes, heard the Registrar report (registered voters 8,338 at end of September), discussed curbside voter notification and election‑day staffing, approved two new election officials for the November General Election, and arranged equipment and training assignments.

Discussion Points

•Extensive discussion about manning assignments for precincts; Registrar to promulgate the list.
•Registrar confirmed candidates completed online initial training.
•Registrar described purpose and preparations for a mock election in county schools.
•Registrar presented monthly registration totals (8,338) and noted a +12 increase from August.
•Registrar reported that most curbside notification ideas rely on cell coverage and are not workable in Lunenburg County.
•Request from precinct 101 that tables be set up; Secretary to arrange setup.

Decisions

•Board approved the two candidates, pending completion of required training.

Directions

•Registrar to publish precinct staffing list.
•Secretary to coordinate equipment custodian setup for Precinct 101.
•Secretary to design a stand for the current alert bell buttons accessible from a driver's seat.

Sep

Minutes

The Lunenburg County Board of Supervisors met Sept. 10, 2026, and approved routine fiscal items and contracts including an updated Circuit Court fee schedule, a reassessment contract with Cowan Services, carryover funds for local services, and asked the county attorney to review use of summons fines for deputy overtime. Several departmental updates were provided, including voter education and infrastructure needs.

Discussion Points

•Administrator Gee conveyed the Clerk's request for grant acceptance and appropriation.
•Administrator Gee described the transposition error and the Health Department’s omitted 3.5% COLA in its appropriation request.
•Administrator Gee explained that the Department of Judicial Services periodically revises the fee schedule and requested adoption by resolution.
•Administrator Gee explained the RFP distribution, the two bids received, scoring results, and cost/ bonding vs. retainage options.
•Airport solar RFP responses from Dominion Energy and Ameresco were not directly comparable to the scope of work.
•A probate-contest lawsuit seeking $195 million was dismissed with prejudice after an Aug. 4 hearing; plaintiff may pursue appeal.
•County Attorney Rennie said he must review code sections for permissible uses of summons fines.
•County may hire a funeral home to cremate an unclaimed body at an estimated $2,400.
•Initial six months may be covered by a VDEM grant; future annual cost estimated at $7,200 to be absorbed by the county.
•Registrar described outreach program 'Your Vote Explained' and encouraged voter participation given a large Nov. 3 ballot.
•Repeated Comcast outages have interrupted links between radio towers and Dispatch; staff recommend a second fiber connection.
•Sheriff Major Penland described staffing losses and suggested overtime as an incentive to cover shifts.
•Staff may consult town managers and issue a revised RFP.

Decisions

•Accepted and appropriated $14,217 grant funds.
•Adopt updated Circuit Court Fee Schedule effective Sept. 10, 2026.
•Approved award to Cowan Services, LLC.
•Approved the two FY26 carryovers.
•Board requested legal review; no funding decision made.

Directions

•Consult town managers and consider reissuing RFP.
•County Attorney to review and report back.
•Include COLA adjustment in upcoming FY27 budget presentation.
•Proceed with Cowan Services contract under the approved terms.
•Staff to consult town managers and return with procurement options.

Sep

Minutes

The Lunenburg County Electoral Board met Sept. 1, 2026, to review minutes, hear the Registrar's monthly report noting 8,326 registered voters, discuss unfinished business including cybersecurity and curbside voter alerts, conditionally appoint two officers pending training, set November election training, and agree to continue manual processes for now.

Discussion Points

•Board voted to conditionally appoint pending completion of training.
•Potential Risk Limiting Audit methods discussed without decision.
•Proposal for election-management software costing $4,750/year presented.
•Registrar described a planned social media outreach campaign.
•Registrar presented monthly registered voter totals and materials distribution.
•Several options to notify polling locations about curbside voters were presented and discussed.
•Short status update on pending cybersecurity grant implementation.
•Training schedule for November General Election set.
•Two candidates for Officer of Election had not completed initial online training.

Decisions

•Conditional appointment approved
•Consensus to continue manual processes; no formal software purchase made.

Directions

•Board to revisit software adoption if conditions change.
•Registrar to consult other jurisdictions and report back at the next meeting.
•Registrar to disseminate names when appointments are confirmed.
•Registrar to publish and disseminate outreach materials and the training schedule.
•Registrar to publish training/testing schedule.

Sep

Minutes

The Lunenburg County Electoral Board met on 2026-09-01. The board reviewed and signed minutes and the canvass, heard the Registrar report that registered voters rose to 8,326 (up 17), discussed cybersecurity grant status, curbside-voter alert options, and procedures for Officers of Election including two conditional appointments; training schedules and a potential Risk Limiting Audit were set for follow-up.

Discussion Points

•A conditional appointment was approved pending completion of training.
•Board decided by consensus to continue manual processes for now.
•Monthly registration total reported: 8,326 registered voters, up 17 from 8,309.
•Options to alert polling place staff about curbside voters were discussed.
•Potential Risk Limiting Audit after the election and implications of various audit methods.
•Registrar distributed 2026 Virginia Election Law books to members and outlined a social media campaign titled "explain your vote."
•Registrar presented software integrating Officer-of-Election processes at a cost of $4,750 per year.
•Registrar to research other jurisdictions and report back.
•Schedule for all training and testing for the November General Election was set.
•Status update on pending cybersecurity grant implementation.
•Two candidates for Officer of Election had not completed initial online training.

Decisions

•Conditional appointments approved.
•Minutes and canvass reviewed and signed.
•No action taken; item to remain under review.
•No adoption; matter deferred for future decision.
•No board action required from the Registrar’s report.
•No decision recorded; item remains for future consideration.
•No purchase action taken.
•Schedule adopted (details to be published by Registrar).

Directions

•Registrar to check with other jurisdictions and present options at next meeting.
•Registrar to disseminate names once appointments are confirmed.
•Registrar to publish and disseminate schedule.

Aug

Minutes

At its Aug. 13, 2026 meeting in the General District Courtroom, the Lunenburg County Board of Supervisors repealed a decades-old county code on muzzle-loading weapons, approved changes to two solar project permits, accepted school supplemental appropriations and local ARPA repurposing for emergency services, and approved a change in ownership for the Wheelhouse Solar project with one abstention.

Discussion Points

•$5,000 PSAP Education Program grant awarded for 9-1-1 and GIS education and training.
•Abstract of Votes from Aug. 4 dual primary accepted into the record.
•Administrator Gee proposed repurposing ARPA funds to prioritize emergency services personnel rather than facility projects.
•Applicants requested an ownership change to Aspenall Energies Services; Finance Committee reviewed finances.
•Chairman authorized to sign Crossroads Community Services performance contract.
•County Attorney Rennie said DGIF approached the county and recommended deferring to state wildlife regulations.
•FY2026 #11: $40,000 from FY2025 School Food ending balance to cover summer food meals; no additional local funds required.
•FY2027 request: $418,215 additional state funds and $120,143 local funds due to salary adjustments, COLA increase from 2% to 4%, and ADM revision from 1,480 to 1,470.
•Major FY26 expenses included parking lot sealcoating, two AC replacements and courthouse door repair.
•Mowing along Route 40 revealed roadside trash; VDOT crews will return to pick it up.
•No public comment during the hearing.
•No public comment was received during the public hearing.
•Solar Committee requested updates; county attorney and assistant attorney reviewed and recommended changes.
•Summer storms increased maintenance needs.
•Supervisor Frank W. Bacon had declared a conflict and abstained.

Decisions

•Approved FY2026 supplemental #11; deferred decision on FY2027 supplement pending public hearing
•Approved repurposing $43,885 in ARPA funds to emergency services personnel expenses
•Board accepted grant funds, election abstract and authorized contract signature.
•Board approved the change in ownership with one abstention
•Board approved updated CUP and siting agreement for CUP 1-23 Oral Oaks Solar
•Repeal of County Code Section 58-53 approved by roll-call vote

Directions

•Finance Committee recommended waiting and scheduling a public hearing on FY2027 budget changes.

Aug

Minutes

The Lunenburg County Electoral Board met Aug. 5 and Aug. 11, 2026 to canvass the Aug. 4 dual primary, certify Central Absentee Precinct results, prepare and sign abstracts, review polling-place accessibility, and adjourn after identifying a curbside-bell accessibility issue.

Discussion Points

•CAP documentation reviewed
•Certification of handicapped-access surveys
•Curbside alert bell not reachable from driver's seat
•Delivery of sealed 2A envelopes to Clerk of the Court
•No provisional ballots to adjudicate
•Scheduling of reconvening to complete certification
•Training items from polling-place checklists
•Verification of results tapes against election-night reports

Decisions

•CAP results certified; abstracts prepared and certified copies made
•Motion to certify access surveys passed
•Recess Aug. 5 and reconvene Aug. 11; sealed 2A envelopes delivered to Clerk of the Court

Directions

•Board to search for alternate curbside alert bell solutions and report back
•Reconvene Aug. 11 at 2:00 PM to finalize abstracts and certification

Jul

Minutes

The Lunenburg County Board of Supervisors met July 9, 2026, approved FY26 supplemental appropriations (including school adjustments and a solar siting allocation), accepted $49,900 from the Kenbridge Solar project into the Economic Development Fund, made a Planning Commission appointment, approved several budget and contract items, and scheduled an August public hearing on repealing the county muzzle-loading weapons ordinance.

Discussion Points

•40 feet of pipe repaired on Route 49; rumble strips planned for Route 40.
•Administrator Gee explained supplemental appropriations exceed 1% and include school adjustments and solar siting funds.
•Administrator Gee reported interest in hangar lease and described The Berkley Group estimate.
•Administrator Gee requested the funds be placed in Economic Development.
•Board approved the transfer and acceptance of funds.
•Board approved unanimously.
•Board authorized entering agreement.
•Brenda Jennings resigned; Pennington nominated Pittman.
•Cutting, spraying and litter control completed along primary routes.
•DGIF raised concerns about County Code Sec. 58-53 being out of date.
•Major Penland said the former deputy owes $9,000 and two new deputies may reduce overtime.
•No public speakers during the hearing.
•School line items over budget due to one-percent bonus payments.
•Solar Committee allowed CUP extension and directed review of ownership transfer finance details.
•State budget increased COLA to 3.5% (county) and up to 4% (schools).
•VDOT recruiting snow-removal applicants for FY27.

Decisions

•$49,900 accepted and appropriated to Economic Development Fund.
•Authorize contract with Berkley Group.
•Board approved the supplemental appropriations.
•Funds transferred and partial payoff accepted.
•Pittman appointed to fill unexpired term.
•Set August public hearing on Sec. 58-53 repeal.

Directions

•County Attorney to prepare public hearing materials for Section 58-53 repeal.
•Finance Committee to review confidential financial information regarding proposed transfer.
•Finance will incorporate adjustments into county accounts.
•School Board to calculate updated FY27 totals and present to Board of Supervisors for public hearing scheduling.

Jul

Minutes

At its July 26, 2007 meeting, the Lunenburg County Electoral Board reviewed voter-registration totals (8,309, up 28 from June), discussed a delayed Phase 2 cybersecurity grant, heard Office of the Attorney General guidance on a new felonies-related law, set logistics for the Aug. 4 primary and Nov. testing, appointed three Officers of Election, endorsed a mock school election, and held an executive session for the registrar's annual review.

Discussion Points

•Contingency use of ballot-on-demand printer if more ballots are needed.
•Deputy Registrar proposed a mock election for school-aged children to be held on election day and publicized; results will be published.
•Motion to enter executive session under Code of Virginia §2.2-3711(A)1 for Registrar review; motion approved.
•Motion to return to public session; motion approved and certification signed.
•Registrar presented Attorney General guidance about new law on common-law felonies and its effects on registration.
•Registrar presented registered-voter totals for end of June (8,309; +28).
•Registrar reported Phase 2 start delayed until after 07/17.
•Staffing and training schedules for Aug. 4 primary.
•Three new Officers of Election were nominated and appointed.

Decisions

•Appointments approved; mover/second and vote tally not specified in minutes.
•Board accepted the Registrar's monthly report; no formal vote on totals recorded.
•Board endorsed the idea; details to be developed by Registrar's office.
•Certification signed that only the Registrar's performance review was discussed.

Jul

Minutes

At its July 7, 2026 meeting, the Lunenburg County Electoral Board reviewed voter-registration totals, delayed a cybersecurity grant Phase 2 start date, set preparations for the Aug. 4 primary (including L&A testing dates), appointed three officers of election, endorsed a mock school election, and held an executive session for the registrar's annual review.

Discussion Points

•A motion and second to appoint the three was approved; no vote tally recorded.
•Ballot order benchmark of 60% of registered votes discussed.
•Board endorsed publicizing the exercise and publishing results.
•CAP machine L&A testing set for 2026-09-15 at 9:30 a.m.; precinct machine testing set for 2026-10-13 at 9:30 a.m.
•Deputy Registrar proposed a mock election for schoolchildren on election day.
•Motion and second to go into executive session under Code of Virginia \u00167 2.2-3711(A)(1) for registrar\u0002s review; motion approved.
•Motion and second to return to public session approved; board certified by signature that only the review was discussed.
•Polling place staffing and officer training for Aug. 4 were planned.
•Registrar reported June registration total of 8,309 (up 28).
•Registrar reported Phase 2 of cybersecurity grant delayed until after 07/17/2026.
•Registrar summarized AG guidance on felony-related registration law and discussed implementation dates.
•Three new Officers of Election were identified as having completed preliminary training.

Decisions

•Appointed Kameron Lee, Terra Edmonds Lee and Karen Poulter.
•Endorsed mock election for students.
•Entered and exited executive session; certification signed.
•Set L&A testing dates and agreed on 60% benchmark for ballot order.

Directions

•Proceed with scheduled training and testing.
•Registrar's office to publicize and publish results.

Jun

Minutes

The Lunenburg County Board of Supervisors meeting on June 11, 2026, adopted the FY2026-27 budget, approved a local ordinance regulating battery energy storage systems, moved funds for payroll and Treasurer postage, lifted the burn ban, and approved a fireworks permit ahead of July 4 events.

Discussion Points

•Administrator Gee presented the budget unchanged since the public hearing.
•Board asked no follow-up questions and made no amendments.
•Board cited recent rainfall as justification to lift the burn ban.
•County Attorney explained need for a local ordinance to regulate battery storage when part of CUP applications.
•Major Penland explained the need to pay out compensatory time to bring balances below 75 hours.
•Meherrin Volunteer Fire and Rescue requested a fireworks permit for June 27; Flashover Fireworks named as discharger.
•Oral Oaks and Wheelhouse projects later noted to be requesting CUP changes.
•School Board approved the local school budget; administrators described how they will sequence state vs. local fund expenditure if the state budget is delayed.
•Supervisor Hankins urged a contingency plan given state budget timing.
•Treasurer's reports and detailed warrant numbers presented as part of consent agenda.

Decisions

•Adopted and appropriated the FY2026-2027 budget
•Adopted ordinance; tier 2 projects require CUP and detailed submissions.
•Approved transfer and payout
•Consent agenda approved as presented
•Lifted burn ban; approved fireworks permit
•No board action; report received.

Directions

•County Administrator to publish adopted budget and implement appropriations beginning July 1, 2026.
•Emergency Services to notify public and coordinate event safety with fire department.
•Finance/Sheriff's Office to process the transfer and payout.
•No further conditions recorded.
•Planning Office to apply ordinance requirements during site-plan and CUP reviews.
•School division to sequence funds as necessary; maintain contingency planning.
•Treasurer/Finance to process approved warrants and payroll.

Jun

Minutes

The Lunenburg County Board of Supervisors on June 4, 2026 held a continued meeting and approved a solar siting agreement for Kenbridge Solar Farm, LLC; adopted a county ordinance to provide a one-time 2% bonus to eligible full‑time county employees; reviewed a battery storage ordinance and the FY2026/2027 budget; and heard a salary request from the general registrar.

Discussion Points

•Administrator Gee and the Finance Committee recommended a smaller increase aligned with Chief Deputy Treasurer pay; Registrar office salaries are locally funded.
•Administrator Gee explained ordinance language, eligibility dates, and expiration date (June 30, 2026).
•Administrator Gee explained revenue and expense adjustments and increased capital appropriation for courthouse door locks.
•Assistant County Attorney recommended approval of the siting agreement and summarized major financial and administrative terms (capacity, permit fee, escrow, voluntary payments, decommissioning).
•Board members raised no public comments during the hearing.
•DiStanislao explained that pending legislation will permit batteries to be built by right when included with an approved solar CUP or siting agreement.
•No public comment was recorded.
•Registrar Baldwin requested raising Chief Deputy pay to 70% of Registrar salary based on expanded duties.
•Supervisor Hankins asked whether separate approval would be needed to add a battery to an approved solar facility; DiStanislao said no — a building permit would suffice in that scenario.
•Supervisor Hoover asked about contacting Dominion Lock or local providers to evaluate repair versus replacement options.
•The Board expressed support; no public comment was recorded.

Decisions

•Adopt ordinance authorizing a one‑time 2% bonus (passed; five yes, one abstention).
•Approve Solar Siting Agreement for Kenbridge Solar Farm, LLC (roll call vote: 6 yes, 1 absent).
•No formal budget adoption decision recorded in transcript excerpt; item reviewed during public hearing.

Directions

•County staff to establish escrow account and handle recording of the memorandum of agreement in the land records at developer expense.
•County to prepare ordinance language and adopt it in anticipation of state legislation to ensure local code alignment.
•Finance Committee to consider request and return recommendation during budget process.
•Payroll/Human Resources to process eligible payments in June 2026 per eligibility rules.
•Staff to follow up on procurement options for door lock system and confirm grant timing for SRO funding.

Jun

Minutes

Lunenburg County Electoral Board met June 2, 2026; members reviewed and signed minutes, heard the registrar's reports (including voter rolls up to 8,281), approved a letter supporting a deputy registrar pay increase, set an August 10 final canvass, discussed cybersecurity grant implementation, approved aspects of the August 4 dual primary ballot order, held a closed session on election security under the Code of Virginia, and certified and sent the voting-equipment security plan to the Department of Elections.

Discussion Points

•Board entered executive session under Code of Virginia §2.2-3711-34 to discuss voting security matters.
•Registrar announced August 4 dual primary and proposed ballot order; board approved ballot order as recorded.
•Registrar presented draft letter requesting a pay increase for Deputy Registrar and justified request based on duties and performance.
•Registrar presented updated registered-voter total for end of May: 8,281 (up 4 from April).
•Registrar reported progress on cybersecurity grant; final piece being worked on.

Decisions

•Ballot order approved (details not specified).
•Board certified that only election security was discussed and sent certification to Department of Elections.
•Certification of voting equipment security plan was sent to Department of Elections.
•Motion to sign letter passed (mover/second not recorded).

Directions

•Board to sign and forward letter to Board of Supervisors.

May

Minutes

Lunenburg County Electoral Board approved minutes and canvass minutes, reviewed an April registered-voter total of 8,277, appointed one election official (Cynthia Bruce) and approved contingent appointments pending training, discussed grants and cybersecurity steps, and set timelines for the Aug. 4 primary and Nov. 3 elections.

Discussion Points

•Board approved immediate appointment of Cynthia Bruce and conditional approval for other candidates.
•Board reviewed and signed prior meeting minutes and canvass minutes.
•Dates and times for the Aug. 4 primary action items were set; preliminary discussion held for Nov. 3 elections.
•Extensive debrief of the April 21 special election; training points noted.
•Registrar presented April registered-voter totals: 8,277.
•Registrar presented candidate list; Cynthia Bruce had completed training.
•Registrar reported on grant progress and cybersecurity steps.
•Registrar to notify Officers about wage reporting and electronic deposit enrollment.

Decisions

•Cynthia Bruce appointed; remaining candidates approved conditional on training completion.
•Minutes approved and signed.

Directions

•Registrar to monitor training completion and notify officers about wage reporting and electronic deposit requirements.
•Registrar to notify officers and monitor payroll/electronic-deposit compliance.

Apr

Minutes

The Lunenburg County Electoral Board convened April 22, 2026 to begin the canvass of the April 21 special election, recessed for provisional-ballot adjudication, reconvened April 27 to adjudicate provisional ballots in a limited executive session, certified results, and adjourned.

Discussion Points

•Accepted provisional ballots were scanned and results entered on the Statement of Results.
•Board certified that only provisional-ballot validity was discussed in the closed session.
•Board held a closed adjudication of provisional ballots.
•Preliminary canvass actions included sorting envelopes, checking results tapes and statements of results.
•Results were submitted to the State Department of Elections and approved.

Decisions

•Abstract of votes was prepared, signed, copied and certified by the Secretary.
•Entered limited executive session under Code of Virginia §24.2-653.01(B); returned to public session and certified scope of discussion.
•Recess meeting until 04/27/26 for provisional ballot adjudication.

Apr

Minutes

At its April 9, 2026 meeting in the General District Courtroom, the Lunenburg County Board of Supervisors approved new animal nuisance and related ordinances, updated revenue-share and building inspection fee schedules (including fees for solar facilities), heard school and VDOT reports, accepted grant and sale proceeds, changed the reassessment cycle to four years, and adopted a resolution opposing mandated collective bargaining.

Discussion Points

•Acceptance of grant and asset-sale proceeds.
•ADM reported at 1,473 (Nowlin) and budget proposal based on 1,480 (Dr. Stanislas).
•Brush cutting and pothole patching reported; 70 bags of litter collected.
•Need to direct fines to Animal Control line item (requested by Animal Control Officer).
•Permits for tents and solar facilities added; most fees increased except sanitation.
•Proposal requests level funding and a 3% salary increase (includes 2% state component).
•Public commenters cited a prior dog-bite incident to justify ordinance.
•Reappointment to SVCC Board for Nellie Parrish.
•Recommendation to return to a four-year reassessment cycle and timeline for implementation.
•Resolution text asserts the bills would impose unfunded mandates, eliminate local flexibility, and increase administrative burden.
•Revision allows revenue sharing for projects under 5 MW.
•Rural rustic project on Route 647 underway, expected mid-May.
•Solar fee structure introduced with high base fee for up to 5 MW.
•State code change requires local code revision.

Decisions

•Adopted Animal Nuisance Ordinance (§14-92) and Prohibited Snakes (§14-63 & 14-64).
•Adopted resolution opposing HB 1263 and SB 378.
•Adopted updated Building Inspection fee schedule.
•Adopt the updated Revenue Share Ordinance.
•Grant accepted; sale proceeds accepted; reappointment approved; reassessment cycle changed to four years.
•No budget adopted; public hearing proposed for June 4, 2026.

Directions

•Finance Committee to draft county budget for presentation in May.
•Fines to be applied to Animal Control budget line (request by officer).
•Public hearing on Secondary Six-Year Plan scheduled for May.
•Staff to implement appropriations and begin reassessment process in 2027.
•Transmit resolution to state officials.

Mar

Minutes

The Lunenburg County Board of Supervisors met March 12, 2026, to hear department and community budget requests for FY2026–27, approve several routine motions (donation acceptance, surplus vehicle transfer, lawn maintenance contract), and set a public hearing for a proposed animal nuisance ordinance; the board also voted to support a July 4 Semiquincentennial event and to prepare a resolution honoring Reverend Waverly Brown.

Discussion Points

•Air quality testing performed and reported satisfactory
•Board approval to allow event on county property
•Board approved preparation and presentation of the resolution
•Chairman Edmonds requested the resolution honoring Reverend Waverly Brown
•CRC requested $19,000 dues citing $3.14M in grants obtained
•Crossroads CSB requested $80,656 tied to required local match for increased state funds
•Event program elements described by DAR
•Facility cleaning and repairs at Victoria Elementary
•GIS implementation proposal from Commissioner Hamlett ($19,450 initial, $6,650 ongoing)
•Lawn maintenance bid awarded to lowest total cost bidder, Major's Minor Landscaping
•No return date determined
•Rationale: provide enforcement tools and fines for repeat offenders
•Sheriff requested $75,000 for vehicle purchase and operational increases
•Social Services reported three open positions and 600 cases per benefits worker
•STEPS requested $11,000 for a domestic violence safe-haven project serving 16 residents
•Unclaimed property $4,891.30 verified and received

Decisions

•Acceptance and appropriation of unclaimed funds; award of lawn maintenance contract
•Authorize drafting and presentation of resolution
•No budget adopted; board set review process and tentative public hearing date of June 4
•No ordinance adopted on March 12; moved to public hearing
•Use of courthouse grounds approved for July 4, 2026 event

Directions

•Board to consider requests during budget review
•County Administration to coordinate logistics as needed
•County staff to draft the resolution
•Finance Committee to meet before April board meeting; school finance team to join at 4:45 p.m.
•Public hearing to be held in April
•Treasurer to appropriate funds; Public Works to execute lawn maintenance contract

Mar

Minutes

The Lunenburg County Electoral Board met March 4, 2026 and approved a voting security plan, held two closed sessions (voting security and pending litigation), and voted to continue preparations for the April 21 special election despite a court order; staff reported on training and election staffing.

Discussion Points

•Board certified that only voting security was discussed in that closed session
•Board determined to proceed with election activities to preserve early voting access
•Board entered closed session to consult counsel on pending litigation
•Board entered closed session under Va. Code § 2.2-3711-34 to review voting security
•Board reviewed preparations for April 21 special election and August 4 dual primary
•No specific Board-level vote on reimbursement policy recorded
•Overview of newly approved county travel and expense policy changes was presented and discussed
•Registrar discussed training dates for April 24 and vendor training options for new equipment
•Registrar reported a written report is on file for public inspection

Decisions

•Approve voting security plan of action as presented in closed session
•Proceed with election activities

Directions

•Continue preparations for April 21 special election despite court order

Mar

Minutes

At a March 4, 2026 Lunenburg County Electoral Board meeting, the board approved a voting security plan and voted to continue preparations for the April 21 special election despite a court order to halt activities, citing the impending start of early voting.

Discussion Points

•Board discussed changes to county travel, lodging, meal and expense reimbursement policy.
•Preliminary discussion held about August 4 dual primary preparations.
•Registrar presented that a full written report is on file and vendor training options for new equipment were proposed.
•Responses of election officials to 2026 appointments and need for some precinct adjustments were discussed.

Decisions

•Approved and signed prior meeting minutes.
•Approved voting security plan presented in closed session.
•Voted to continue April 21 special election activities despite court order.

Directions

•Proceed with early voting preparations beginning March 6, 2026, and continue activities for the April 21 election despite court order as recorded in minutes.

Feb

Minutes

The Lunenburg County Board of Supervisors and Planning Commission held a joint meeting Feb. 12, 2026; the board approved an 80 MW Laurel Branch solar project and related switchyard and a siting agreement with Dominion Energy, formalized and later voted to end a January 23 ice-storm state of emergency and approved several administrative items.

Discussion Points

•ADM currently 1,476; 175 students are homeschooled or exempt; cleanup began at Victoria Elementary due to sprinkler failure.
•Administrator Gee explained the prior email poll and recommended formal ratification and termination since conditions had improved.
•Agreement terms include building permit fee, escrow for third‑party review, schedule of voluntary payments and conditions incorporated from the CUP.
•Board asked for a new speed study for Poorhouse Road after resident complaints about speed.
•County retains right to request replenishment of escrow and to expend funds only for documented third‑party charges.
•Exceptions require prior authorization from the County Administrator.
•Planning Commission and Board engaged in extended negotiation over solar CUP conditions; concerns included groundwater impacts, traffic, construction hours and decommissioning (SEGs 036-076).
•Policy clarifies per‑meal caps, lodging per GSA, required receipts and tip limits.
•Residents requested improved audio and livestreaming capabilities for meetings (James Long, SEG 012).
•Students will make up missed days by attending a previously scheduled teacher work day and President’s Day.
•VDOT completed snow removal and maintenance work; landfill truck signage requested by public commenters.
•VDOT reported winter maintenance; Board requested truck-route signage to landfill and a speed study on Poorhouse Road (SEG 017-019).

Decisions

•Approval of CUP‑2‑22 (Laurel Branch 80 MW) by 6–1; approval of CUP‑6‑22 (Switchyard) by 6–1; approval of Solar Siting Agreement by 6–1; approval of travel/meal policy; formalization and termination of the Jan. 23 state of emergency.
•Board approved request for speed study unanimously.
•Board approved the siting agreement 6–1; developer payments and escrow requirements are now binding under the agreement.
•Board approved the three supplemental appropriations; no additional local funds required.
•Board ratified then terminated the local state of emergency for the Jan. 23 ice storm.
•Board unanimously approved the travel and meal policy.

Directions

•County to establish segregated Escrow Account and provide disbursement statements to developer upon request; developer to deposit escrow at Final Site Plan submission.
•Departments to follow reimbursement rules and submit itemized receipts within the IRS timeline.
•Planning & Zoning to monitor CUP compliance and coordinate third‑party reviews at developer expense.
•School staff to assess restoration needs and report cost estimates to the Board.
•VDOT to investigate and report on truck-route signage to the landfill; VDOT to perform a speed study on Poorhouse Road.
•VDOT to investigate truck signage and perform speed study and report back to Board.

Feb

Minutes

Lunenburg County Electoral Board met Feb. 3, 2026; the board accepted its proposed 2026 roster of Officers of Election, approved a proposed pay increase for poll workers for the FY26/27 budget request, reviewed unfinished business including resolved campaign finance penalties, and discussed payment delays for election staff and vendors.

Discussion Points

•Board discussed delays in payments to officers, staff and vendors and met with County Admin; a county memo exists on the subject.
•Campaign of candidates with outstanding penalties were resolved via State Board appeals.
•Candidates with outstanding campaign finance penalties resolved reporting issues and were granted forgiveness via the State Board appeals process.
•Delays in payments to Officers of Election, board members, registrar staff and vendors were discussed; a meeting with County Admin and a county memo were reported.
•Registrar presented regional pay comparison and proposed pay changes for FY26/27.

Decisions

•Accepted 2026 Officers of Election list (motion approved).
•Approved motion to propose pay increases in FY26/27 budget submission (motion approved).

Directions

•Registrar to include proposed pay rates in FY26/27 budget submission.
•Registrar to send swearing-in notices to prospective Officers of Election.

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