Leesburg Environmental Advisory Commission discussed Halloween parade and pumpkin-smash takeaways, FY27 spending and FY28 budget choices, a string-light recycling collection, the Loudoun County Salt Summit, the Parks & Recreation master plan rollout, and commission appointments; members approved several small spending motions and set follow-ups.

Discussion Points

•Debrief of parade turnout and outreach materials; pros/cons of candy vs. educational handouts; logistics for Pumpkin Smash scenarios.
•Interest in any master-plan references to Rock Springs Park and other local sites.
•Locations (rec center, town hall, wastewater treatment plant); how to decorate boxes and include flyers.
•Need to circulate application guidance and timelines.
•Short comment window (Nov. 30) and whether commissions need more time to review.
•Smart-salting practices and contractor behavior; limits of town authority over contractors.
•Timing and material choices (brine vs. granular) and weather conditions.
•Transport and storage if bins fill; who will check boxes and on what schedule.
•Whether to ask for FY28 one-time enhancements again.
•Whether to reimburse volunteer expenses; how to document actual costs.
•Who appointed commissioners and which seats are up for reappointment.

Decisions

•Authorize staff to procure raffle kits and prizes from remaining FY funds; schedule follow-up on Pumpkin Smash logistics.
•Motion to reimburse Brooke passed by voice; staff to produce documentation.
•No changes now; commissioners to reapply as applicable.
•No formal comment submitted by the commission at meeting; staff to follow up.
•No formal policy change yet; staff will report findings.
•Proceed with initial three-site deployment and monitor usage.

Directions

•Bring a spending-request agenda item next month.
•Bring policy recommendations after the summit.
•Staff to attend Salt Summit and brief commission in December.
•Staff to begin procurement of raffle kits and prizes and return with itemized costs.
•Staff to circulate the plan when available and to raise extension request with Parks & Rec as appropriate.
•Staff to collect receipts and send to liaison for itemized report.
•Staff to forward appointment email and add reappointment item on next agenda.
•Staff to place boxes Monday morning, photograph locations for press release, and check boxes weekly.

Nov

Residential Traffic Commission-20261102_182940-Meeting Recording 11/02/2026

Leesburg Traffic Commission heard multiple public comments on neighborhood parking and speeding, received a presentation on the East Market Street improvements (public hearing forthcoming), approved a recommendation to ask town council for enhanced speeding fines on Kincaid Boulevard, and authorized purchase of one RRFB pedestrian beacon set pending right-of-way confirmation.

Discussion Points

•Access: median would convert many business access points to right‑in/right‑out only; one business would require a new secondary entrance.
•Discussion noted county/town boundary complicates signage placement and enforcement.
•Discussion of termini for enforcement and whether to change posted limits first.
•Driver confusion at a nearby 'right turn only during hours' sign prompted discussion of sign redesign and directed patrol for first 30 days.
•Enforcement campaigns yielded dozens of tickets at priority locations.
•Large vehicle volumes at Market Street and other corridors; average speeds often near posted limits but 85th‑percentile speeds exceed limits in some locations.
•Project scope: lighting, pedestrian improvements, raised median and lane reconfiguration between Plaza and Fort Evans.
•Resident described high numbers of children and school bus stops on Woodley Drive and requested signage and traffic calming.
•Resident recounted multiple crashes and speeds well above the posted 20 mph limit on Loudoun Street SW.
•Residents reported daily commercial vehicles and trailers parked in the Planters Grove cul-de-sac near a playground.
•Residents said prior HOA requests to declare the cul-de-sac a fire lane were denied; they requested town partnership to find a solution.
•RRFB quote of $8,000 for additional set; staff to confirm right‑of‑way before ordering.
•Speed-study results (average 31.4 mph; 85th percentile 37 mph) meet manual criteria for enhanced fine.
•Staff noted seasonal and construction traffic and that the fire station near the corridor is not staffed 24/7.
•Timing and funding: 30% design, federal grant funding triggers environmental review; construction estimated to finish in 2031.

Decisions

•Commission approved RRFB purchase motion contingent on right‑of‑way confirmation.
•Continue targeted enforcement in problem corridors.
•Item placed on next month’s agenda for staff follow-up.
•Item to be added to next meeting’s agenda for comprehensive review.
•Item to be placed on next month’s agenda for staff follow-up.
•Motion passed by voice vote to recommend the enhanced fine to Town Council; staff to provide draft letter for Commission review.
•Public hearing scheduled and staff to collect comments through the two‑week post‑hearing period.

Directions

•Commissioners to observe the site during peak times.
•Commissioners to view the site in the evening/weekend to observe parking patterns.
•Continue coordination with fire marshal and emergency services regarding median and phasing.
•Police to share full monitoring datasets with staff and Commission.
•Recommend enhanced $200 signage to Town Council covering Kincaid within town limits.
•Staff to compile crash history and volume checks and return options for traffic calming and enforcement next month.
•Staff to confirm right‑of‑way and proceed with purchase if cleared; staff to coordinate with police for initial directed patrol enforcement at the shopping center exit.
•Staff to draft and circulate the recommendation letter to the Commission before sending to Town Council and to include enforcement and crash data.
•Staff to examine signage, consider selective enforcement and possible monitoring (tubes/trailer) and report back.
•Staff to hold public hearing (Douglas Community Center, Thursday 7–8:30 p.m.), collect comments and return with design updates and right‑of‑way impacts.
•Staff to report installation schedule and final costs upon confirmation.
•Staff to research enforcement options and legal pathways (including fire marshal input) and provide an update next month.
•Use data to inform selective enforcement deployments and prioritized traffic studies.

Nov

Board of Architectural Review - Work Session 11/02/2026

The Board of Architectural Review (BAR) considered a window retrofit application for 105 Rivanna Terrace and debated whether contoured muntins between glass should be allowed in a private townhome development; it also took public comment and deferred a complex deconstruction/reconstruction proposal for the historic barn at 1221 South King Street pending specialist review and more documentation.

Discussion Points

•Clarify whether reconstructed wall will be true masonry or veneer over CMU and how to ensure historic appearance and longevity.
•Council upheld BAR decision on 7 Royal Street; FOIA requests are active; board members should respond to FOIA inquiries.
•Detailed documentation requirements: photograph every course, label bricks by wall and location, store by wall/color, create a catalog and palletization system.
•How narrowly to craft findings to avoid broad precedent;
•Interpretation of the 2009 guidelines forbidding muntins between glass versus allowing articulated contoured muntins that 'read' as external.
•Need for a mock-up wall and verification procedures to ensure salvaged materials are reinstalled appropriately.
•Need for course-by-course brick documentation, chain-of-custody for salvaged materials, storage plans, and mock-up walls.
•Need to limit any exception to specific window types (Palladian/fan-light), private-street context, and noncontributing modern townhouses.
•Reminders about upcoming January work session and reappointment forms.
•Requirement for independent specialist to advise on salvage thresholds and methodology.
•Whether approval should be limited to Palladian/fan-light windows in a private-street, noncontributing development.
•Whether contoured internal muntins between glass meet the intent of the 2009 guidelines;

Decisions

•Approve TLH PBR 20203 for 105 Rivanna Terrace with narrowly drafted conditions and findings (6–0–1).
•Defer TLHPPR 20260023 to Dec. 16, 2026, with conditions for specialist input and detailed documentation.
•No approval; requirements established as conditions to be met before returning to the BAR.
•No policy change—approval limited to parcel-specific finding for 105 Rivanna Terrace; board will require narrow findings.
•No policy decisions; administrative reminders and status updates.

Directions

•Applicant to provide a deconstruction plan and documentation template; staff to secure a masonry restoration specialist and arrange site visit.
•Applicant to provide a detailed deconstruction plan specifying cataloguing, storage, cleaning, and mock-up procedures prior to the Dec. 16 meeting.
•BAR to review specialist recommendations before acting on the application.
•Board members to check email and respond to town clerk about records; staff to notify BAR if appeals proceed to circuit court.
•Each future similar request must be submitted as a parcel-specific COA.
•Staff to draft findings that explicitly limit the approval to the stated circumstances and note that each parcel requires an individual COA.
•Staff to hire or secure a masonry restoration specialist and provide a documentation template to the applicant.
•Staff to prepare findings language limiting approval to the described circumstances and to document case file; staff to check other pending applications in the neighborhood.

Leesburg

Meetings

Environmental Advisory Commission 11/03/2026

Discussion Points

Decisions

Directions

Residential Traffic Commission-20261102_182940-Meeting Recording 11/02/2026

Discussion Points

Decisions

Directions

Board of Architectural Review - Work Session 11/02/2026

Discussion Points

Decisions

Directions

Town Council Meeting

Discussion Points

Decisions

Directions

Town Council Work Session

Discussion Points

Decisions

Directions

Performing Arts Commission

Discussion Points

Decisions

Directions

Parks and Recreation Advisory Commission Meeting

Discussion Points

Decisions

Directions

Board of Architectural Review - Business Meeting

Discussion Points

Decisions

Directions

Planning Commission Meeting

Discussion Points

Directions

Airport Commission Meeting 10/14/2026

Discussion Points

Decisions

Directions

Diversity Commission Meeting 10/14/2026

Discussion Points

Decisions

Directions

Thomas Balch Library Commission Meeting

Discussion Points

Decisions

Directions

Technology and Communications Commission Meeting 10/13/2026

Discussion Points

Decisions

Directions

Technology and Communications Commission Meeting 10/13/2026

Discussion Points

Decisions

Directions

Performing Arts Commission

Discussion Points

Decisions

Directions

Board of Architectural Review - Work Session

Discussion Points

Decisions

Directions

Town Council Meeting

Discussion Points

Decisions

Directions

Commission on Public Art 10/05/2026

Discussion Points

Decisions

Directions

Environmental Advisory Commission

Discussion Points

Decisions

Directions

Town Council Work Session

Discussion Points

Directions