Clay County Board Meeting September 8, 2026 Minutes
Clay County Board meeting on Sept. 8, 2026: routine county business including hospital progress report and a $3.6M state grant, multiple reappointments to the 911 Board, approvals for courthouse roof and equipment purchases, creation and transfer of surplus equity funds under Illinois tax code, and several capital and operating expenditures.
Discussion Points
•911 Report presented by Jennifer Brown.
•Bid award recorded; no further contract details included in minutes.
•Capital purchase amounts and funding source specified.
•Creation of Surplus Equity Fund and statutory authority cited.
•Culvert location and cost-share arrangement specified.
•directions[]:[]
•Progress update on new hospital build and announcement of $3.6M state grant.
•Renewal of Hopetrust plan recorded; no details on premiums or plan changes.
Decisions
•Approval of bridge aid petition with 50/50 split.
•Approved PFT machine purchase; approved medical staff credentials.
•Approved renewal; implementation by HR.
•Award roof contract to Jewett Roofing Company.
•Fund created and transfers authorized.
•Purchases approved to be paid from Capital Expenditure Funds.
The Clay County Board met Sept. 8, 2026; the board handled routine business including personnel reappointments to the 911 Board, multiple capital and equipment purchases, passage of a new Surplus Equity Fund and transfers under 35 ILCS statutes, approval of a courthouse roof bid, and several departmental reports including a hospital update announcing a $3.6 million state grant.
Discussion Points
•Board considered and approved purchase of PFT machine to support clinical services.
•Hospital new-build progress and state grant announced by Bob Sellers.
Clay County Board met Aug. 11, 2026; the board approved multiple routine motions including an audit, hospital purchases, network equipment for a new health building, medical staff credentialing, a 911 board appointment, and 2027 calendar items; an executive session was held from 6:34–7:34 p.m.
Discussion Points
•Audit approval, equipment purchases, and medical staff credentialing were recorded; no substantive debate is included in the transcript segments.
•Board entered executive session citing Illinois Open Meetings Act; transcript truncates which subparagraph was invoked.
•Claims Committee actions and minutes were approved.
•Jeff Workman presented the Board of Health Report (contents not specified).
•Jennifer Brown presented the 911 Report (details not specified in transcript).
•Monthly sheriff's report presented by Sheriff Deputy Cory Heuerman (content not specified).
•Quarterly County LT report presented by Jeremy Brookland (content not specified).
Decisions
•Adopt 2027 holiday schedule and meeting dates; hold executive session; return to open session and adjourn.
•Appointment of Tom Allen to the 911 Board for a three-year term starting Aug. 2026
At its Aug. 11, 2026 meeting the Clay County Board approved hospital audit and multiple equipment purchases totaling roughly $422,854, appointed Tom Allen to the 911 Board, set the 2027 holiday and meeting schedules, received routine departmental reports and held a closed executive session under the Illinois Open Meetings Act.
Discussion Points
•911 report presented by Jennifer Brown
•Appointment of Tom Allen approved
•Approval of the 2027 holiday schedule and meeting dates
•Approved USAC network equipment purchase
•Audit by Blue & Co. presented and accepted
•Health Department report presented
•Medical staff credentials approved
•Purchase of monitors and network equipment authorized
At its July 14, 2026 meeting the Clay County Board approved a $20,000 culvert petition for Stanford Township, adopted an animal control policy and authorized bids for animal shelter renovations, confirmed hospital medical staff credentials, and agreed to explore placing a non‑binding question about assuming township road duties on the November 2026 ballot.
Discussion Points
•Adoption of Animal Control Policy and authorization to solicit bids for shelter renovations.
•Approval of hospital medical staff credentials as presented.
•Board reviewed and approved the culvert petition and funding split.
•Possible elimination of Township Road Commissioners; county assumption of road maintenance; need for financial analysis and peer county consultation.
•Routine approvals of minutes, claims actions, clerk report, election judges, and an Extension Agreement.
Decisions
•Adopt Animal Control Policy; solicit bids for shelter renovations
•Approve $20,000 culvert project split 50/50
•Approve listed administrative items
•Approve listed credentialing items
•Place a non‑binding question on November 2026 ballot (intended; final placement contingent on further review)
Directions
•Staff to gather financial numbers and consult other counties.
•Staff to prepare bid documents and cost estimates.
At its July 14, 2026 meeting, the Clay County Board approved routine administrative items, ratified hospital medical staff credentials, approved a $20,000 culvert petition split with Stanford Township, adopted an animal control policy and authorized bids for animal shelter renovations, and discussed placing a non-binding township road maintenance question on the November 2026 ballot.
Discussion Points
•Adoption of Animal Control Policy and authorization to solicit bids for shelter renovation.
•Approval of a $20,000 culvert petition for Beetleweed Road in Stanford Township with 50/50 cost sharing.
•Approval of routine items and reports; closed session informational only.
•Board considered county assuming township road maintenance duties and eliminating township road commissioners.
•Board discussed placing a non-binding question on the November 2026 ballot.
Clay County Board meeting on June 9, 2026, opened by Sheriff Andy Myers; the board approved the FY2025 audit, several board reappointments, health-department budget and hospital purchases, a school resource officer contract, reallocations of cannabis tax funds, multiple bridge aid petitions, and intergovernmental changes for public transportation before adjourning at 6:51 p.m.
Discussion Points
•Board approved $54,463.50 ultrasound purchase.
•Board rescinded prior Shelby County agreement and adopted new ordinance and IGA with Effingham County.
•Coroner announced plan to purchase vehicle using office special fund.
•Hospital reported that work has started on the new Health Department project (Bob Sellers).
•Motion set allocation percentages and effective date.
•Motion specifies stipend amount and number of pay periods; no further justification recorded.
•Multiple credentialing approvals listed by name.
•Routine reappointment motions recorded for boards and committees.
•Sheriff presented monthly report prior to contract vote.
•Three bridge aid petitions approved with locations specified; costs not listed.
•Vice‑Chair read letter from Krista McLaren regarding the FY2025 audit.
Decisions
•Allocation approved to take effect July 1, 2026.
•Approved FY2025 audit by Kemper CPA Group.
•Approved FY2027 Health Department budget.
•Approved SRO contract; terms not specified in minutes.
At its June 9, 2026 meeting, the Clay County Board, led by Vice‑Chair Barb McGrew in Chairman Joe Goodman’s absence, approved routine minutes and audits, confirmed multiple reappointments, adopted the Health Department FY2027 budget, authorized hospital purchases and medical staff credentials, approved a school resource officer contract, reallocated cannabis tax funds (75% sheriff drug fund/25% D.A.R.E.), approved bridge and drainage projects, authorized opioid stipend payments for the Assistant State’s Attorney, and adopted a new intergovernmental public transportation agreement with Effingham County.
Discussion Points
•Board established a new split for cannabis tax revenue (75/25).
•Board of Health report presented by Jeff Workman; budget proposal discussed prior to vote.
•Board rescinded previous ordinance and agreement with Shelby County; adopted new ordinance and IGA with Effingham County.
•Hospital report noted start of Health Department project; equipment purchase and staff credentials presented.
•Sheriff presented monthly report; contract approval followed without detailed financials in the minutes.
•Stipend amount and number of pay periods (12) were specified in the recorded motion.
•Three petitions identified by petition ID and location were presented and approved.
Decisions
•Allocation adopted as stated.
•Bridge aid petitions approved for listed locations.
•FY2027 Health Department budget approved; three reappointments to Board of Health confirmed.
•Opioid stipend payments approved as recorded.
•Rescind Shelby IGA and previous ordinance; adopt new ordinance and IGA with Effingham County.
•SRO contract approved.
•Ultrasound purchase approved; medical staff credentials ratified.
Directions
•County finance to implement allocation change starting July 1, 2026.
•County staff to process new IGA and ordinance for implementation.
Clay County Board met May 12, 2026; members approved hospital medical-staff credentials and a $669,215 bid for a hospital maintenance building, adopted a multi-year county-officer compensation resolution, and approved several small capital payments and equipment bids.
Discussion Points
•Adoption of compensation resolution recorded
•Board approved final payment for voltage regulators
•Credentialing by proxy for Radiology Partners telemedicine providers introduced
•Engineer presented report (details not included)
•Hospital report presented (details not specified)
•Introduction of on‑site technician; remote support arrangement by Kishon Prince
•Quarterly J. Report presented (contents not specified)
•Three bids received for vehicle; accepted lowest documented bid.
Decisions
•Accepted Dale’s Auto Salvage bid for $250
•Adopted compensation resolution for FY2027–FY2030
•Approved final payment of $1,950 from Capital Expenditure Account
•Approved medical staff credentials and credentialing‑by‑proxy
At its May 12, 2026 meeting, the Clay County Board approved a $669,215 contract to build a hospital maintenance building, approved a slate of medical staff credentials and telemedicine providers, and adopted a resolution setting county officer compensation for FY2027–FY2030. The board also approved several smaller purchases, heard reports from the health department, hospital, sheriff and engineer, and adjourned at 6:35 p.m.
Discussion Points
•Board adopted resolution to set county officer compensation for FY2027–FY2030.
•Final payment of $1,950 for voltage regulators approved from capital funds.
•Health, hospital and sheriff reports were presented; IT contractor introduced new on-site technician.
•Hospital report delivered by Bob Sellers; Board approved medical staff credentials and proxy credentialing for telemedicine providers.
•Hospital report presented; board approved construction bid.
•Three bids received for the surplus vehicle; board accepted the low bid of $250.
Decisions
•Contract awarded to AKRA Builders, Inc. for $669,215.00
•Credentials approved as listed
•Resolution adopted
•Surplus vehicle sale approved; final payment authorized
Clay County Board met April 16, 2026; members approved a series of routine motions including the $25,000 sale of the Burke House, a 3% elected-official salary increase effective Dec. 1, 2026, equipment purchases for the sheriff's office, multiple board appointments, and entered executive session on personnel matters.
Discussion Points
•Appointments recorded with terms; rationale and background materials not included in transcript.
•Board debated not recorded in transcript; motion presented and carried.
•Board entered and exited executive session on personnel matters; closed-session items not recorded publicly.
•Capital expenditures approved for voltage regulators and a sheriff recorder; procurement details absent from the transcript.
•Medical staff credentials and routine consent actions recorded; no supporting documentation included in transcript.
•Ordinance adopted; no textual details or discussion recorded in the transcript.
•Public announcement of an upcoming event; no board action required.
•Resolution approved; no project details recorded in transcript.
•Sale amount and motion recorded; purchaser and disposition of proceeds not discussed.
Decisions
•Approve bridge replacement resolution
•Approved 3% salary increase for elected officials effective 12/1/2026
•Approved minutes, Claims Committee actions, and listed medical staff credentials
•Approved reappointment and four district appointments
•Approved recorder purchase ($18,903.20) and partial payment for voltage regulators ($1,950)
•Approved sale of Burke House for $25,000
•Entered executive session under 5 ILCS 120/2(c)(1); returned to open session at 8:08 p.m.
The Clay County Board met April 16, 2026, approved multiple routine and capital actions including the $25,000 Burke House sale, a 3% salary increase for elected officials effective Dec. 1, 2026, purchases from the Capital Expenditure Account, and a resolution to replace a bridge on County Highway 16; several appointments and reappointments were also confirmed.
Discussion Points
•Credentials presented and approved; list of names included in the minutes.
•Motion introduced and passed; no fiscal breakdown recorded in minutes.
•Multiple routine approvals and department reports were recorded
•Ordinance introduced and voted on; no debate recorded in minutes.
•Purchase proposed and approved; no vendor or schedule information recorded in minutes.
•Reappointments and appointments introduced and approved by voice action; term dates recorded.
•Resolution introduced and voted on; no funding or timeline details recorded in minutes.
•Sale motion introduced and seconded; no additional debate recorded
Decisions
•3% increase adopted
•Appointments approved
•Credentials approved
•Ordinance approved
•Purchase approved
•Resolution approved
•Sale approved by roll-call vote
•Various motions carried; meeting adjourned at 8:11 p.m.
Directions
•Board entered executive session for personnel under 5 ILCS 120/2(c)(1)
The Clay County Board met March 10, 2026. The board approved several routine items and votes including a $17,835,384 HTCI grant budget overrun, a $500,000 hospital donation to the county capital account, multiple medical staff appointments, and other routine business; an item to sell the Burke House was tabled until April.
Discussion Points
•Board accepted a $500,000 donation and designated deposit into the capital account.
•Board adopted a proclamation for Sexual Assault Awareness Month following a presentation by SAFE.
•Board approved a large budget overrun for an HTCI grant project as an executive summary item.
•Board approved an amendment for the hospital recorded as 'SSM 2™ Amendment'.
•Board approved an en bloc slate of medical staff credentials for hospital clinicians.
•Routine approvals completed; Burke House sale tabled pending bids; server warranty purchased for $3,020.45.
Decisions
•Approve agenda, minutes, Claims Committee actions, server warranty purchase; table Burke House sale.
•Approved medical staff credentials as listed
•Approved resolution accepting $500,000 donation
•Approved SSM 2™ Amendment for the Hospital
•Approved the HTCI Grant project executive summary budget overrun for $17,835,384.00
•Proclamation adopted
Directions
•Run ad for bids on Burke House prior to April meeting.
The Clay County Board met March 10, 2026, approved routine minutes and several motions including a $17,835,384 HTCI grant budget overrun, a hospital-related SSM 2™ amendment, medical staff credentials, and a $500,000 donation from the hospital to the County Capital Expenditure Account.
Discussion Points
•Board accepted a $500,000 donation from the Hospital to county capital account.
•Board approved a contractual amendment labeled SSM 2™ for the hospital.
•Board approved multiple medical staff appointments and reappointments as presented.
•Board approved purchase of a server warranty for $3,020.45.
•Board considered and approved a significant budget overrun for an HTCI Grant project.
•ESDA Coordinator provided an update on the Hazard Mitigation plan and announced upcoming public meetings.
•Item 11-B was tabled; staff will advertise bids for Burke House sale.
•SAFE representatives presented a proclamation designating April as Sexual Assault Awareness Month.
Decisions
•Accepted donation and designated deposit account
•Approved HTCI Grant project budget overrun of $17,835,384.00
Clay County Board Meeting February 10, 2026 Minutes
Clay County Board met Feb. 10, 2026; the board approved the Hospital FY2027 budget, several capital purchases, a detention services agreement with Madison County, recognition of a county tourism bureau, and participation in the Illinois Emergency Management Mutual Aid System. Multiple department reports were presented and routine minutes and claims actions were approved.
Discussion Points
•Agreement presented and moved for approval
•Board of Health report presented; Workman noted as award recipient
•Hospital Report presented by Jennifer Venable before budget vote
The Clay County Board met Feb. 10, 2026, approved the Hospital FY2027 budget and several administrative motions including a detention services agreement, small capital expenditures, recognition of a tourism bureau, and joining the Illinois Emergency Management mutual aid system; staff gave routine reports. The meeting was called to order by Sheriff Andy Myers and adjourned at 6:36 p.m.
Discussion Points
•Brief departmental facility and equipment needs presented; motions recorded and approved.
•Hospital FY2027 budget considered in business session.
•Probation report preceded the motion; details of agreement not provided.
•Recognition recorded during business session; no debate recorded.
•Routine informational reports were presented; no action items recorded.
Decisions
•Approve detention services agreement
•Approve Hospital FY2027 budget (roll call)
•Approve listed medical staff credentials (voice action)
•Approve monitor and AC replacements
•Recognize Downstate Illinois Tourism as Clay County state-certified Tourism Bureau
Clay County Board Meeting January 13, 2026 Minutes
The Clay County Board met Jan. 13, 2026, approved multiple procurement and intergovernmental agreements, accepted grant and donation items, and approved transfers and appointments; several capital purchases and a $750,000 joint funding amendment were among the key actions.
Discussion Points
•Agency representative presented FY2025 reports; board proceeded to vote on agreement and ordinance.
•Appointments and administrative resolutions were approved; a donation request was referred for executive finance review.
•Engineer announced weight-limit dates; ESDA equipment purchase approved.
•Engineer presented report and seasonal weight limit dates.
•Hospital purchases and banking authorization were presented and motions carried.
•Motion text and funding source were recorded.
•Two IT capital items were approved and funding source noted.
Decisions
•Approved appointment, resolution, audit extension and interim animal-control IGA
•Approved furniture purchase, ACH authorization change, compliance plan review, and transfer of sale proceeds to Clay County Hospital
•Approved IGA and ordinance for public transportation
•Approved LPA amendment for additional $750,000.00
•Approved purchase of trackhoe for $183,020.86
•Approved server replacement and County Clerk computer replacements
•Set seasonal weight limits and approve ESDA equipment purchase
The Clay County Board met Jan. 13, 2026, approving multiple intergovernmental agreements and capital purchases, awarding a $750,000 roadway funding amendment, and taking a series of hospital and county equipment and IT actions. The meeting included presentations on a deflection initiative and public transportation reports and concluded with routine appointments and adjournment.
Discussion Points
•Appointment to SIEDA and extension for the Circuit Clerk audit.
•Board approved hardware purchase for highway equipment.
•Board approved IT capital purchases with amounts and funding source recorded.
•Engineer announced seasonal weight limits and presented needs for spring maintenance.
•FY2025 reports presented by Central Illinois Public Transportation Services.
•Hospital report presented by Bob Sellers; dividend check presented on behalf of Hope Trust.
•Major Case Squad IGA, ESDA gear purchase, and interim animal control services were approved to support response capacity.
•Resolution introduced to assign reimbursement responsibility for benefit-match payroll costs tied to stipends/bonuses.
Decisions
•Adopt resolution requiring reimbursement by officeholders.
