The Perrysburg Planning Commission reviewed a draft zoning code update, discussed changes involving data centers, parking, lighting and public review of site plans, and recommended the draft to City Council with conditions. Members also appointed a Planning Commission representative to the CRA Housing Council for 2027.

Discussion Points

•Members debated administrative approval for fully compliant permitted-by-right site plans, public notice, hearings and public confidence.
•Members debated square-footage classification, campus measurement, utility-use verification, setbacks and noise impacts.
•Members discussed defining structural change, digital-sign alterations, window sign limits and permits.
•Members discussed parking analyses instead of fixed minimums, future expansion areas, traffic studies, neighborhood spillover, and environmental effects of excess parking.
•Members questioned the proposed foot-candle limit, existing nonconforming lighting, measurement and enforcement.
•Members raised subdivision-related school enrollment, redistricting, impact fees and coordination between the city and school district.
•Members reviewed changes to the draft, including data center review, parking, signs, lighting, public notice and school-growth concerns.
•Staff described the CRA Housing Council’s annual review of tax-abated properties and the expected meeting commitment.

Decisions

•Matthew Barreto was appointed as the Planning Commission’s 2027 CRA Housing Council representative; he abstained from the vote.
•No school-impact code requirement or fee was adopted or formally proposed in the discussion.
•No separate formal action on the parking approach was recorded.
•No separate formal decision on the administrative review proposal was recorded.
•No separate formal vote on the data center provisions occurred; the changes were incorporated into the draft recommendation.
•The commission left the draft language as presented; no separate formal vote was recorded.
•The commission recommended the draft to City Council with conditions; the recommendation was not final adoption.
•The discussion did not produce a separate formal vote on sign regulations.

Directions

•Staff and the consultant were to add a structural-change definition to the draft.
•Staff was to incorporate the revisions and conditions recorded in the motion.
•Yingling offered to research other approaches and provide them to staff.
•Yingling recorded revisions to medium-scale review classifications and acoustic study language.

Nov

Finance Committee

The Finance and Economic Development Committee discussed 2027 health insurance renewals, budget adjustments and departmental budgets, legal research software, refuse and recycling funding, and other city expenses. Several items received 3-0 committee approvals; other discussions were preliminary or awaiting later information.

Discussion Points

•A committee member asked about Lexis and AI accuracy; staff described verification practices.
•A committee member confirmed the multi-use path items remained in the 2027 budget.
•A committee member questioned the burden of continued increases.
•A committee member requested separate public discussion of the Flock renewal and police attendance.
•Committee members expressed different preferences for a levy term.
•Consultant recommended renewal and described negotiated cost figures and prescription claims.
•Participants said the city did not need the chairs and that resale value might be low.
•Staff are considering a sixth route, staffing redundancy, fleet replacement, a fall brush collection and levy terms.
•Staff described annual price increases, contract options and possible AI-enabled tools.
•Staff described possible committee and City Council timing in relation to employee enrollment.
•Staff described the components of the adjustment package.
•Staff explained a traffic-signal progress payment and pass-through payments to the energy improvement district.
•Staff had not received final quotes and said initial quotes were high.
•Staff proposed transferring six audience chairs to Perrysburg Township.
•Staff requested a higher-level accountant position while keeping the Finance Department at three employees.
•Staff said SmartMap was not canceled due to a miscommunication and had since been officially canceled.
•The Chair agreed the public should have an opportunity to discuss it.
•The committee asked about spending against the 2026 budget and discussed citywide technology costs.
•The quantity and duration of the bulk-oil purchase were not stated.

Decisions

•Committee approved legislation for the Mutual Health Services agreement 3-0.
•The committee accepted the three then-and-now purchases 3-0.
•The committee approved the 2026 budget adjustments 3-0.
•The committee recorded a 3-0 vote on the Westlaw contract item; no signed agreement was confirmed.
•The committee voted 3-0 on the equipment and software legislation; no separate Flock renewal decision was recorded.

Directions

•Staff expected to return with more detailed expenditures and levy options in December; a broader discussion was proposed for the first quarter of 2027.
•Staff was reviewing contract language; no explicit committee direction beyond support for exploring Option B.

Nov

Recreation Committee

The November recreation meeting discussed volleyball court maintenance, proposed Rotary Park improvements and a new air-quality sensor at Rivercrest Park. Members also approved the October meeting minutes without corrections.

Discussion Points

•A staff member described paths, a pedestrian crossing, an outdoor learning pad and rain-garden improvements, as well as a potential grant application.
•Members discussed complaints about rough or coarse sand, the courts' continued use, replacement costs and possible rototilling.
•Members raised questions about the learning pad's cost and whether schools would use it.
•The chair announced installation of a sensor and described its intended value to residents.
•The chair asked whether corrections were needed to the October meeting minutes; a member said no.

Decisions

•No grant award or final approval of the park improvements was announced.
•No sand replacement was approved; the chair said it was not possible for 2027 or through the CRAC budget.
•The chair reported that the sensor had been installed at Rivercrest Park.
•The chair stated that the minutes were approved.

Directions

•A staff member said they would pursue a grant application; the transcript did not establish that it was submitted.
•The chair said the sand condition would continue to be monitored.

Nov

Service Committee

The committee reviewed bids for HVAC maintenance and a Louisiana Avenue resurfacing project, then discussed a possible curbside glass-recycling pilot in Perrysburg. The transcript does not identify the meeting date or the committee’s full name.

Discussion Points

•A potential curbside glass pilot could start in 2027 on the Monday route serving about 1,000 homes.
•A questioner asked whether opt-in might avoid delivering containers to households that would not use them; Lauren said either approach could be considered and argued that opt-out might reduce participation barriers.
•Halton Sons Excavating submitted the low bid of $826,262.66 among three bids.
•The city may need ordinance-language adjustments if program containers not provided by the city are left at the curb.
•The city’s glass drop-off locations would continue, with possible replacement dumpsters collected by a contractor.
•The grant was described as covering 80% of construction costs up to $650,000.
•The one-year maintenance contract is intended to bridge the building renovation period and equipment changes.
•The possible service design included branded toters, monthly collection and an opt-out option; these were discussed, not finalized.
•The presenter said the state transportation department required an award by Dec. 1, 2026, and that a budget adjustment was planned for finance committee consideration.
•The reported low bid was below the stated $50,000 threshold for council legislation.
•The requested contingency would bring the proposed contract amount to $908,888.93.

Nov

Historic Landmarks Commission

The Historic Landmark Commission approved a certificate of appropriateness for window signs at 104 Louisiana Avenue. The applicant described the planned restaurant-bar concept and clarified that a proposed middle-window logo would not be included.

Discussion Points

•A staff member said no permit was required for window signage.
•Kies described the lettering as intended to have a gold-leaf look, confirmed the transom panel would be blank, and outlined the planned restaurant-bar concept.
•Kies said plans for the second floor would depend on the business's customer base after opening.
•Kies said the middle-window logo shown in the materials would not be included.

Decisions

•The commission approved the application for a certificate of appropriateness for window signs.
•The commission approved the Oct. 12 minutes.

Nov

Citizen's Park and Recreation Advisory Committee

Perrysburg parks & recreation committee reviewed its October report, discussed 2027 budget reallocations, approved minutes, planned winterization and volunteer planting of 6,000 daffodil bulbs, and set follow-ups on sand volleyball funding and park improvements.

Discussion Points

•Appointment of Dr. Lee noted during Oct. 12 meeting
•Estimated replacement cost cited at about $17,000 for one-foot depth
•Holland's background and start as director
•Initial focus on housekeeping items in parks (signs, trimming)
•Municipal Park sunshades installation anticipated Jan. 1
•Plan to plant 6,000 daffodil bulbs (about 500 holes)
•Porta-johns deployed at Woodland and Rotary parks
•Proposal to use committee $5,000 toward sand replacement
•Recreation labor costs proposed to be moved to service line in 2027 budget
•Tentative sunshade survey set for Nov. 16
•Volunteer logistics: bring shovels, gloves, sign city form; start at 8:00 a.m.
•Winterization started; restrooms closed at Meyer Field and boathouse

Decisions

•Acceptance of Hagan family park bench donation
•Tentative volunteer planting date(s) and start time

Directions

•Chair to coordinate outreach, committee to finalize date and publicize event
•Committee to discuss procurement options and possibly issue a PO or make final decision in December
•Coordinate volunteer assistance and monitor contractor availability for sunshade installation
•Follow up on Rotary Park bid and Lake Erie grant update at next meeting
•Holland to coordinate with staff and report back on progress

Oct

Planning Commission

Perrysburg Planning Commission reviewed multiple subdivision plats and site plans, approving preliminary/final plats and forwarding a Hyundai dealership special-use case to city council for a December public hearing.

Discussion Points

•Applicant agreed with staff recommendations and had no additional comments.
•Applicant representatives explained Hyundai brand requirements for metal panels and proposed mitigation such as color changes and wainscot and agreed to work with staff on revisions.
•A resident asked about construction timing; the applicant said spring start was anticipated.
•Commissioners asked about access and future farming uses adjacent to the scenic cemetery parcel; applicant said the cemetery parcel will remain undisturbed and HOA will maintain open space.
•Owner and applicant described operational need and agreed to comply with staff conditions.
•Staff confirmed final plat matches previously approved preliminary layout and listed remaining administrative conditions.
•Staff confirmed minimum lot area and noted several lots currently show street frontage smaller than required; staff asked for building‑line widths on the final plat.
•Staff determined the 120 sq. ft. addition does not increase site nonconformity; landscaping plan and screening condition required.
•Staff identified parking, landscape island and tree counts, facade lengths and material percentage exceedances that require conditional relief or resubmission.
•Staff reviewed lot frontages and dimensional compliance and recommended approval through 10/28/2028.

Decisions

•Final plat approved subject to escrow and fee deposit.
•Preliminary and final site plan approved for the 120 sq. ft. walk‑in freezer addition, subject to landscaping condition.
•Preliminary plat approved for 24 months, subject to comments and conditions.
•Preliminary plat extension approved until 10/28/2028.
•Site plan and special approval forwarded with conditions; public hearing scheduled.

Directions

•Applicant to deposit open‑space fee escrows and pay required fees before the city will record the final plat.
•Applicant to ensure final plat shows building line widths and provide escrow deposits and fees before final plat recording.
•Applicant to provide lot widths at the building line and show required sidewalks and rear yard catch basins per staff report.
•Applicant to resubmit elevations showing roof‑line change and color scheme, provide viewpoint analysis, install sidewalk to R/W, and meet with city engineer about SR 25 traffic controls.
•Applicant to submit a stamped landscaping plan showing at least 6% landscaping before a zoning permit is issued.
•City council public hearing set for Dec. 1, 2026 at 6:25 p.m. for the special approval use.

Oct

Planning and Zoning Committee

Planning & Zoning Committee considered multiple rezoning and land‑use items, recommended several items to council (including a municipal rezoning and a road vacation), discussed R&D zoning buffers and the 2027 planning budget, and held a public hearing on a rezoning application on Roach And Road.

Discussion Points

•2027 budget up 6%; $26,000 zoning software proposed
•Applicant's rationale: staff advised C‑3 for flexibility; aligns with 2022 land‑use plan
•Committee member requested exploring extending buffer to 2,000 feet in some areas
•Committee split on recommendation to council
•Introduced appointment of Don Boring to planning commission
•Membership/dues increase to support APA participation
•Motion to adjourn to executive session made and seconded
•Neighbor concerns: traffic, drainage, noise, dumpster timing, durability of a pickleball business
•Permit fee increases estimated to generate $15,000–$20,000 annually
•Planning commission previously denied 5‑1
•Planning commission recommended unanimous approval; no public comment noted
•Staff: 1,000/2,000 foot buffers plotted; distinguish light vs heavy R&D
•Staff: change OS/R4 split parcels to institutional to site municipal services
•Staff: no city use for stub; petitioner will maintain and upgrade if vacated
•Steering committee and coordination with Perrysburg Township informed maps
•Stub of Echo Road used as Michaels entrance; abutting owner owns surrounding parcels

Decisions

•Committee recommended approval to council
•Committee recommended ordinance to council (3‑0)
•Committee supported forwarding budget to council
•Forward code amendments to council with committee feedback
•No final committee vote recorded; item to council

Directions

•Forward budget to council
•Forward item to city council for decision
•Forward recommendation to council
•Model buffer extension and provide maps to council
•Move to executive session to consider appointment
•Prepare final legal description and ordinance for council

Oct

Personnel Committee

The Perrysburg Personnel Committee met Oct. 27, 2026, reviewed the proposed 2027 budget (a 3.69% increase) and discussed office relocations and a proposed assistant law director position; committee deferred a final hiring decision pending title and pay-grade details from the city's consultant.

Discussion Points

•2027 budget increase (3.69%)
•Compare job scope and pay grades with other regional cities
•Need to determine whether assistant law director is a deputy/second-in-command or a staff attorney
•Office reconfiguration: which departments move and equipment needs (printer, removal of vault)
•Potential to reduce outside counsel spending and improve succession planning

Decisions

•No formal vote recorded; finance preliminarily approved the budget with noted items included
•No hiring decision taken; position remains in budget pending classification guidance

Directions

•Committee to revisit the item at next monthly meeting
•Law Director to follow up with consultant (Archer) on title and pay-grade guidance
•Staff to prepare space for HR/administration and coordinate equipment needs

Oct

Public Utilities Committee

Perrysburg Public Utilities Committee discussed a resident's reported water leak and reimbursement request, reviewed the 2027 utilities budget and capital projects including a $15 million wastewater primary tank, debated a proposed senior utility discount program (tabled for more information), and agreed to forward a sole‑source radio remote purchase to council.

Discussion Points

•Aging MIUs require replacement; recent requisitions total $140,458, next purchase $60,000.
•Capital items include equipment replacement, water main interconnection design, and Linden Lane sewer replacement due to collapse.
•Committee expressed concern about age cutoff and program uptake uncertainty.
•Eligibility proposed at 225% of federal poverty level for residents age 65+ or 100% disabled; staff suggested renters could be included.
•Estimated fiscal impact around $65,000 initially, to be revisited in year 3 of rate model.
•Funding comes from enterprise and stormwater funds, not general fund.
•MIU device is treated as sole‑source for the city’s system; no second vendor available for compatible units.
•Plant projects require substantial engineering and operational planning.
•Resident reported visible water spurting near supply valve on Aug. 31 and paid a plumber after technician suggested a homeowner-side flare nut; utility staff could not conclusively find a city-side leak.
•Resident requested reimbursement; staff and director told her technicians could not be held liable absent clear evidence the leak originated on the city side.
•Sanitary sewer credits reported at $7,557.92 with pending items under review.
•September minutes reviewed and approved by unanimous consent.
•Staff described diagnostic methods (shut curb stop, listen for flow, inspect exposed supply) and suggested irrigation or sump discharge as alternatives.
•Staff proposed new supervisor and two laborers to meet stormwater workload.
•Staff reported $15,000,000 estimate and said the project would double primary treatment capacity.

Decisions

•Committee agreed to forward the purchase to council for approval.
•Item tabled for further study.
•Minutes approved; no other formal action taken.
•No reimbursement decision taken; matter to be monitored and revisited if needed.

Directions

•Monitor the site for several weeks and return to committee if problem recurs.
•Staff to document inspection steps and communications and follow up with resident.
•Staff to include a year‑to‑date comparison in a future packet.
•Staff to provide further budget detail as requested.
•Staff to provide scheduling and procurement details if project advances to budget request.
•Staff will prepare council legislation and include the sole‑source letter.
•Table program until staff provides further data and Kevin's feedback; revisit in November.

Oct

Safety Committee

Perrysburg Safety Committee reviewed 2027 budget requests for police and fire, discussed capital needs and staffing, accepted a donation of pet oxygen kits from Invisible Fence Company, and confirmed the administration will not reinstate an animal control officer; several public-safety infrastructure and station renovation updates were also given.

Discussion Points

•Administration’s historical and legal rationale that animal control focuses on domesticated animals, not nuisance wildlife
•Choice not to add new sworn positions in 2027; capital prioritized over new hires
•Decision to not reinstate a city‑funded animal control officer and to provide ODNR/trapper resources online
•Dispatch workstation replacements to meet OSHA ergonomic standards; radio replacement schedule (8 per year)
•Equipment replacements: ballistic protection, thermal imagers, mattresses at Station 38
•Grant programs (MPO/Lake Erie West) could fund longer‑term improvements; staff to consult grant coordinator
•No cost match required for the donation
•ODOT not scheduled to replace overpass; short‑term signage or approach treatments possible
•Personnel: request for three additional firefighters (not funded in 2027); part‑time pipeline strategy
•Priority capital for SCBA replacement to meet NFPA standards
•Receipt of donation of eight pet oxygen mask kits for the city and three for Perrysburg Township
•Replacement of totaled marked vehicle via insurance; request for three marked cars in 2027
•Resident asked for safer pedestrian/cyclist options at the Route 199/I‑75 overpass
•Resident request to reinstate animal control officer due to nuisance wildlife
•Training needs: confined‑space, pediatric ALS renewals, swift‑water refreshers
•Year three of five for Axon camera rollout and five‑year Taser 10 contract to replace Taser 7s

Decisions

•Donation accepted; no city funding required
•No immediate construction action; follow up on grants and signage options
•No new firefighter positions funded in 2027 (discussion noted; request existed but not included)
•No new sworn positions requested for 2027 (discussion/announcement)
•No reinstatement of a city‑funded animal control officer (administration position)

Directions

•Finance will continue to apply salary assumptions and collective bargaining timelines; staff to move forward with capital procurement planning
•Staff to look at signage and short‑term measures and forward grant opportunities to Brian Thomas for evaluation
•Staff to pursue grant options for Station 38 generator replacement and update Station 39 transfer switch; administration and finance to work on staffing plan
•Staff to update city website with ODNR resources and lists of licensed wildlife trappers

Oct

Finance Committee

Finance committee meeting in Perrysburg covering income tax collections, several 2026 budget adjustments and 2027 budget previews including IT and law budgets; a long presentation from the Chamber/Experience Perrysburg on events and lodging-tax-funded projects; discussion of refuse/recycling funding and a Rotary park grant application.

Discussion Points

•$40,000 for inspection services for multi‑use path
•$490 change order for transit van computer (res. 272026)
•$6,000 change order for Echo Junction traffic studies
•America250 activities and major events supported with bed‑tax funds
•Chamber and city shared advertising and event costs
•Clerk of Counsel duties budgeted at 25% for the new attorney
•Farmers market metrics and operations during downtown construction
•IT capital request: $120,000 to replace 12 switches; request to add IT administrator
•Law request: convert clerk position to assistant law director (line attorney) with ~$60k–$70k budget increase
•Net profit collections down ~29% year‑to‑date
•parks budget moves netting to zero; $35,005.96 refund to homeowner
•Reported September collections down ~3% and year‑to‑date up 0.8%
•Staff proposed outreach to register new residents and increase compliance

Decisions

•Committee approved forwarding change order and adjustments to council

Directions

•Continue chamber‑city coordination on downtown marketing and events
•Staff to include changes in council packet and present final legislation in November
•Staff to provide deeper month‑to‑month comparisons and regional benchmarks
•Staff to provide salary grade comparators and a history of outside‑counsel spending for review

Oct

Historic Landmarks Commission

The Prairie Bridge Historic Landmark Commission held a regular meeting on 2026-10-12, approved minutes, and granted certificates of appropriateness for two homeowner applications to replace windows and perform limited exterior repairs after discussion about materials and historic leaded glass salvage.

Discussion Points

•Approval of minutes from prior meeting
•Delivery and accessibility of meeting materials (large attachments and email security)
•Material confirmation: Marvin historic windows with aluminum-clad exterior and wood interior
•Possibility of salvage if removal is required
•Preservation options for leaded glass and equivalency of sealed interior/exterior layers to modern double-pane
•Scope: complete window replacement requiring removal and reinstallation of casings
•Scope: windows, stoop widening/resurfacing, and door replacement
•Using sealed exterior layer plus removable interior storms to preserve leaded glass
•Whether proposed windows are full divided-light or full-lite with snap-on muntins

Decisions

•Approve application 28-26
•Approve application 29-26
•Approve minutes

Directions

•Applicants should consider preservation-first approaches and salvage vendors if removal is unavoidable
•Proceed with issuance of certificate as presented; applicant to provide a color sample for exterior finish
•Proceed with issuance of certificate of appropriateness as presented
•Provide alternate delivery options for large files if members cannot open attachments

Oct

Recreation Committee

Eligible: Perrysburg Recreation Committee met Oct. 12; members approved minutes and recommended Amar Ghid to fill a committee vacancy, heard a recreation budget overview (4,500 registrants, 96 programs) and updates on donated benches and planned sunshades at Municipal Park.

Discussion Points

•Applicant Amar Ghid described medical background and community outreach priorities.
•Chair and committee sought clarification that seasonal staff are included in the contracted services line.
•Committee members praised applicant's mental‑health background and had no further questions.
•Location for Hood Park swing described (north side of Water Street overlooking the river).
•Staff gathering price estimates for three‑post sunshades to cover bleachers.
•Staff reported 4,500+ registrants and 96 programs; noted budgetary reclassification of staff to contracted services; supplies trimmed.
•Target installation by end of 2026; design similar to existing shades but slightly larger.
•Two bench donations were reported and donor identified as the Hagen family.

Decisions

•Budget presented to committee for review; no formal committee vote recorded.
•Committee recommended appointment of Amar Ghid.
•Informational update; no procurement action recorded.
•Update provided; no formal acceptance vote recorded.

Directions

•Staff to forward recommendation to full council for final approval.

Oct

Service Committee

City officials discussed a Front Street speed-zone resolution, contract modifications for traffic studies, engineering and public service budget items including an ADA transition plan and fleet technology, surplus auction plans, a commission vacancy, capital projects and a building remodel schedule.

Discussion Points

•Bids returned roughly $2 million under budget.
•Christine Ardley resigned from Street Tree Commission; staff will recruit replacements.
•Council signaled support and no objections.
•Director described $6,900 scope for Echo Junction analysis.
•Director said posted 35 mph not documented in state records and corridor study will evaluate lowering limit.
•Engineering budget up 6.8% due to salaries and proposed hire.
•Funding requested for ADA transition plan and corridor studies including 795/Indian Avenue.
•GMP with a 10% contingency to be taken to finance committee; construction to begin on a phased schedule.
•Pilot rollout of a small number of trucks before wider deployment.
•Proposal to outfit trucks with GPS/cameras and AI for sign and pothole recognition.
•Staff announced surplus trailer listing and courier for auction.

Decisions

•Committee accepted the proposal for further consideration; no formal vote recorded on procurement.
•Committee acknowledged favorable bid results and will forward GMP for committee review.
•Committee approved the contract modification.
•Committee consented to proceed; no objections recorded.
•Committee moved the resolution to the full council with no objections.
•Committee reviewed items and had no objections to including them in the proposed budget.

Directions

•Forward resolution to full council (Council 30) to request ODOT set the speed limit to 35.
•Prepare legislation for surplus sale; solicit candidates for commission vacancy.
•Present GMP to finance committee for approval.
•Proceed with contract modification and consultant work.
•Proceed with pilot and return with results before large-scale purchases.
•Staff directed to proceed with design procurements and report back details.

Oct

Citizen's Park and Recreation Advisory Committee

Parks & Recreation advisory committee reviewed the summer recreation program, discussed e‑bike registration and signage, approved $5,000 this year and $5,000 next year to replace sand in the city sand‑volleyball court, and heard updates on parks maintenance and grants.

Discussion Points

•Bench dedication at Municipal Park honoring Jim McMorgan and past rec directors.
•Committee proposed visitor bureau pamphlets and park QR codes linking to local businesses.
•Committee to review 2027 budget items related to recreation.
•Committee will include notification of police workshops in summer brochure.
•Cost estimates presented included $617,000 for 1 foot and $25,000 for 18 inches (transcript figures).
•E‑bike registration enacted to enable education; police increased patrols.
•Invite Perrysburg Heights executive director to discuss co‑programming.
•Members recommended signage and lane markings on multiuse paths.
•PO to be used to reserve this year's funds for next year.
•Proposal: committee to pay for material across two years; city to provide in‑kind labor.
•Route 577 is promoted at a Turnpike rest stop; Perrysburg currently lacks pamphlets at rest stops.
•Staff used AI to deduplicate registrations and calculate unique users for future planning.
•Winterization and maintenance schedule for irrigation and unheated restrooms.
•Wood County Parks grant application with three tiers: >$10,000 for Maple Street boat dock; $5,000–$10,000 for batting‑cage netting; $0–$5,000 for swing bench at Hood Park.
•YMCA has been asked to provide a cost analysis on extending pool hours.

Decisions

•Earmark $5,000 this year and $5,000 next year for sand; motion approved.

Directions

•Continue talks with visitor bureau and chamber to produce materials; pursue QR code options for parks.
•Include e‑bike rules/QR codes in recreation materials; coordinate with police on outreach.
•Invite Perrysburg Heights executive director to present to committee.
•Issue PO for this year's $5,000; staff to coordinate with city maintenance for labor.
•Report back with installation scheduling for sunshades and netting.
•Report back with vendor quotes and installation plan.
•Request YMCA cost analysis on pool-hour extension.
•Staff to prepare grant application materials and vendor quotes.

Sep

Public Utilities Committee

The Perrysburg Public Utilities Committee reviewed a proposed senior/disability utility discount ordinance, discussed a five-year water and sewer rate model with 2% annual increases, heard updates on a water main materials purchase and a state loan reauthorization, approved moving rate ordinances forward, and tabled the discount ordinance for more information.

Discussion Points

•Committee requested home-inspection and verification options, comparative thresholds used by neighboring cities, and a legal review of residency limitations.
•Community cleanup collected over 400 pounds of trash with 66 participants.
•Drivers: purchased water costs from City of Toledo, capital projects and EPA mandates.
•Eligibility set at 225% of federal poverty level for seniors (65+) and fully disabled residents; renters eligible; city residents only.
•Materials for a NW water main replacement project exceeded operating budget and will be moved to capital.
•Quotes total approximately $79,000 for taps, meters, radio remotes and related items.
•Reauthorization needed because of a change in mayor; Ohio EPA requires the latest executive signature and a single signature for the application.
•Recommendation of 2% annual increases for next five years; three-year reexamination; future transition to AWWA-based rate design.
•Representative bill impacts provided (minimum and 1,000-cubic-foot examples).
•Single credit request for $43.07 due to outdoor hose left on.
•Staff described action as administrative and not changing substantive terms.
•Staff estimated ~300 accounts could qualify and illustrative fiscal impact around $36,000 depending on participation and benefit level.
•Stormwater utility begins January 1; related rates begin at the same time.
•Year-to-date sanitary credits total $7,557.92.

Decisions

•Committee agreed to move the rate ordinances forward.
•Committee voted by consensus to table the ordinance to the next meeting for more information.
•Informational acknowledgment of community event and reminder about stormwater utility start date.
•Informational; committee accepted the report.
•Informational; reclassification to capital approved for budgetary handling.
•Informational; staff to proceed with reauthorization paperwork.

Directions

•Credits will continue to be handled case-by-case and reported in future updates.
•Move rate ordinances forward to full council (three readings); staff to supply comparative community data and a summarized redline/clean exhibit.
•Staff to compile comparative community threshold data and redline/clean exhibit summaries; staff to perform liability/legal review on residency limitation; staff to refine participation/cost estimates and return to committee.
•Staff to complete and submit necessary paperwork and return with any updates if required.
•Staff to provide additional procurement details to the committee when available.

Sep

Planning Commission

Planning commission approved a conditional site plan for a new Ace Hardware outlet and voted to advance a land-use map amendment for public hearing; commissioners also discussed parking nonconformities and a forthcoming code rewrite special meeting.

Discussion Points

•Administrative restriping by staff and landlord may offer a practical intermediate solution.
•Amendment focuses on Highway Innovation Area east of I‑75 and aims to broaden tax base by encouraging industrial/advanced manufacturing uses.
•Applicant requested no fence and wanted visibility for seasonal displays; commissioners balanced visibility with parking and pedestrian safety.
•Commissioners debated restriping the lot to 10' stalls, noting it could reduce the number of legal spaces in practice.
•Consistent enforcement of zoning for future infill projects is needed to avoid incremental nonconformance.
•Requiring restriping to 10' stalls could reduce the total number of legal spaces and create irregular adjacent stalls.
•Staff and consultants evaluated utilities and capacity and coordinated with Perrysburg Township; annexation would be voluntary.
•Staff announced the code rewrite has cleared the steering committee and a draft is expected next week.
•Staff identified parking, fence, sidewalk and stall‑width deficiencies and recommended conditional approval.
•Staff proposed Nov. 12 as a special meeting date to review the draft and asked commissioners to check calendars.

Decisions

•Commission favored a compromise rather than a commission‑level requirement to fully restripe the entire plaza.
•Commission voted to forward the amendment and recommend the public hearing.
•Preliminary and final site plan approved 5–2 with stated conditions.
•Schedule tentatively for Thursday, Nov. 12; staff to confirm by email.

Directions

•Limit seasonal pallet display to 4 spaces as mitigation.
•Limit seasonal pallet display to 4 spaces (March–September).
•Public hearings and open houses to be scheduled later as part of the process.
•Remove proposed fence or secure Border Zoning Appeals approval for fences over 4'.
•Require sidewalk from public walk to customer entrance.
•Set public hearing at City Council on 11/03/2026 at 6:15 p.m.
•Staff to circulate the draft and provide printed packets for commissioners.
•Staff to correct the development intensity figure in the packet and prepare materials for the City Council hearing on Nov. 3, 2026.
•Staff to explore restriping options administratively and report back if restriping is feasible without excessive loss of parking.
•Staff to handle administrative restriping discussions with the landlord as needed.

Sep

Personnel Committee

Personnel committee reviewed a proposal to create an assistant law director role that would combine clerk-of-counsel duties with civil legal work; committee members asked for salary/grade details, a cost analysis vs. a paralegal, and timing for Archer's classification and possible council legislation during budget season.

Discussion Points

•Archer classification/grade and timing for budget inclusion
•Cost comparison with a paralegal plus outside counsel vs. hiring an assistant law director
•Departments requested new staff during budget talks
•Staff will meet with mayor to refine budget requests
•Whether to replace the vacant clerk-of-counsel/legal assistant position with an assistant law director (attorney)

Decisions

•No formal budget decisions made in this meeting
•No formal decision; item may be advanced to council if classification and committee questions are resolved

Directions

•Staff to finalize budget conversations and prepare requests for council review
•Tim to gather Archer\u0002s grading result and a comparative survey of similar-sized municipalities
•Tim to prepare a cost analysis and potential budget implications

Sep

Service Committee

The Perrysburg Service Committee reviewed options to fund refuse and recycling services — including keeping a long-standing property tax levy that expires in 2027 or switching to a utility-style refuse fee — and heard staff updates on salt procurement, multi-use path easements and a contract inspection overrun. Committee members moved land-donation items to council and discussed next steps for levy timelines and budget amendments.

Discussion Points

•A beacon will be installed at the Fort Meigs crossing and the small park-adjacent strip will be dedicated as road right-of-way.
•Administration presented levy, fee, and private collection options and cost comparators.
•Committee members voiced pros and cons: maintain voter decision vs. protect low-income households.
•Inspection contractor underestimated hours due to utility/locating work.
•ODOT pooled purchasing discussed as an alternative but requires committed volumes.
•Rebid after initial no-bid round produced three bids; Morton Salt identified as lowest responsive bidder.
•Requested increase equals about 8% of construction portion.
•Three related path projects require narrow strip donations and a temporary easement per ODOT.
•Volunteer planting to mark the city27s 250th anniversary at Woodlands Park.

Decisions

•Committee voted 3-0 to move the donation and easement items to council.
•No contract amendment enacted at this meeting.
•No council-level award recorded at this meeting.
•No final decision taken at this meeting.
•None; informational item only.

Directions

•Chair asked staff to inform about volunteer needs if required.
•Finance committee to conduct rate study and return recommendations.
•Move donation acceptance to council for formal acceptance.
•Staff to proceed with procurement and prepare council paperwork if necessary.
•Staff to request finance budget amendment in early October and return to council for approval.

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