Winston County Board of Supervisors Meeting Minutes | August 4, 2025
The Winston County Board of Supervisors met August 4, 2025 in Louisville and approved routine county business including transfers, vendor contracts, two 16th Section lease agreements, the 2025 tax roll and recapitulation, large claims (including a $460,000 fire truck), and set a Sept. 2 public hearing on the FY2025-26 budget and millage (no millage increase).
Discussion Points
•Board reviewed certification and recapitulation documents and confirmed legal advertisement schedule for public hearing
•Board reviewed claim line items and vendor invoices in claims docket packets.
•Board reviewed vendor\u0002s letter and attached contract and fee schedule; clarified scope of modules and optional on-site charges.
•Personnel changes documented on WCCRCF forms; board reviewed MSU Extension pro-forma order and county funding commitment.
Decisions
•Adopt 2025 tax roll and recapitulation
•Approve July and August claims dockets including large capital and contract payments.
•Approve listed hires/resignations/terminations; authorize MSU to hire FHW agent with county support.
•Execute the agreement; fund line-item support as budgeted.
•Keep ad valorem millage at 46 mills
Directions
•Clerk to issue warrants for approved claims.
•Clerk to publish notice Aug. 22 and Aug. 29 and to file recapitulation with DOR
•MSU Extension to proceed with recruitment; county payroll to process hires.
•President authorized to sign; comptroller to coordinate implementation with DSM.
Winston County Board of Supervisors Meeting Minutes | May 5, 2025
Winston County Board of Supervisors met May 5, 2025, and approved routine minutes and claims dockets, reviewed the county cash and fixed-assets reports, authorized adding 9.2 miles of Greensboro-area roads to the State Aid Road System and several bridge projects, and approved multiple hires and personnel changes at the regional correctional facility.
Discussion Points
•Board confirmed bid date and procurement steps for a SABP bridge and authorized LSBP programming for another bridge.
•Board recorded terminations and approved hires for immediate processing.
•County Engineer provided legal descriptions and mileages for four roads.
•County finance staff presented detailed cash and claims registers and clarified fund balances.
•Fixed‑asset ledger for March with capital acquisitions amount was presented for record.
•Payroll clerk and Warden provided personnel action forms listing names, start dates and hourly rates.
Decisions
•Approved claims dockets; accepted cash report and fixed‑assets ledger (acknowledged).
•Approved new hires and terminations; authorized payroll processing.
•Approved request to add Greensboro‑area roads to State Aid Road System.
•Authorized advertisement of SABP bridge and programming of LSBP bridge replacement.
Directions
•Clerk to issue warrants on approved claims.
•County Engineer to prepare and submit LSBP programming paperwork for the Blackwater Creek bridge.
•County Engineer to submit the signed road addition request to the Office of State Aid and to advertise the SABP bridge per schedule.
•Payroll staff to process employment paperwork and update payroll system.
•Purchase Clerk/Comptroller to continue routine reporting and post approved disbursements.
•Warden to integrate new staff into operations and report back on staffing status if requested.
Winston County Board of Supervisors Meeting Minutes | March 3, 2025
Winston County Board of Supervisors met March 3, 2025 in Louisville and approved a MASIT insurance renewal, multiple vendor payments and claims dockets, two State Aid subcontract requests for SAP-80(12)S, several personnel actions at the regional jail and other routine county business.
Discussion Points
•Board explained personnel matters were reasons for executive session; no action taken in closed session.
•OSARC letters and SC‑1 attachments were read into the record; documents include itemized bid analyses and subcontract agreements.
•Parkes presented MASIT quote and highlighted coverage period and requirement to add newly purchased vehicles within 30 days.
•Payroll clerk presented forms for hires and terminations at WCCRCF.
•Rives reviewed fund balances and itemized vendor invoices; large equipment purchases called out in the docket for board awareness.
Decisions
•Board accepted MASIT proposal and authorized signature.
•Board acknowledged receipt of OSARC‑approved subcontract requests; no further board approvals required in open session.
•Board approved cash report and claims docket; no items held or disputed in open session.
•Pay adjustments and personnel actions were approved in open session by unanimous vote.
Directions
•Clerk to file copies and county engineer to coordinate project administration with OSARC and prime contractor.
•Clerk to issue warrants and file dockets for public inspection.
•Payroll to implement pay changes and file documentation; Warden to sign personnel forms and forward to clerk.
•President Parkes authorized to sign Notice to Bind and policy selection forms.
Winston County Board of Supervisors Meeting Minutes | February 3, 2025
Winston County Board of Supervisors met Feb. 3, 2025 in Louisville and approved routine county business including receipts of federal emergency grant funds, two major invoice payments, claims dockets, personnel actions at the county jail, a Memorandum of Understanding with MDOT for inmate litter crews, and acceptance of low FEMA equipment bids.
Discussion Points
•Board reviewed major line items including payroll clearing and large vendor payments
•Comptroller presented detailed fund balances and vendor invoices
•FEMA procurement required bid opening, acceptance of lowest responsive bids and follow‑up for remaining awards
•Hazard Mitigation Plan adoption required for preparedness and funding eligibility
Winston County Board of Supervisors Meeting Minutes | January 6, 2025
Winston County Board of Supervisors met Jan. 6, 2025 in Louisville; the board elected officers for 2025, approved hires and contracts, accepted large claims dockets for Dec. 2024 and Jan. 2025, advanced state road projects and subcontracting for SAP-80(12)S, and took administrative actions including terminating an audit contract and authorizing a USDOT grant application.
Discussion Points
•Board acknowledged audited financial statements and State Auditor letter permitting release of the 2018 audit report.
•Board approved payment of the audit firm’s final invoice and later authorized a termination letter for the professional services contract.
•Board approved subcontractors and authorized signatures; members discussed eligibility of bridge projects under alternate SABP classification.
•Board reviewed and approved claims dockets and payroll clearing entries.
•Board set attorney duties and benefit participation for Hugh Hathorn including a 20‑hour weekly minimum for his duties to the Board.
•Multiple supervisors moved and seconded motions to approve appointments and employment orders for 2025.
•Ongoing large payments included OSARC/SAP project disbursements and engineering invoices.
•OSARC letter formally authorized construction work order to contractor Dickerson & Bowen for SAP‑80(12)S.
Decisions
•Approved payment and contract termination with Wolfe, McDuff & Oppie, P.A.
•Approved subcontractors for SAP‑80(12)S; reinstated original SAP‑80(85) programming after OSARC found SABP ineligible for bridge SA80‑079.
•Claims dockets and overtime report approved; payroll clearing disbursements recorded.
•Luke Parkes elected Board President; Charlie Wilkes elected Vice‑President; Hugh Hathorn employed as county attorney and correctional facility attorney; Jimmy Kemp hired as County Engineer; other staff hires approved.
Directions
•Clerk to issue the termination letter and copy State Auditor’s office; process final invoice payment.
•Clerk to issue warrants on respective funds and process payroll clearing payments.
•Clerk to reflect hires and benefits enrollments in payroll records.
•County Engineer to issue work order to Dickerson & Bowen and oversee subcontractor compliance with contract provisions.
