Greenbrier County Commission met Oct. 27, 2026, approving routine minutes, estate settlements, budget revisions, and several resolutions including farmland conservation easements (some tabled), a broadband project payment, an MOU for demolition assistance, personnel separations/retirements, and a resolution honoring veterans.

Discussion Points

•Allow CityNet to utilize approximately two miles of fiber to provide backhaul to Pocahontas County; begin customer hookups in Greenbrier County.
•Board summary: 20 conservation easements placed since 2000; over 5,000 acres protected; $3.8M federal/state and $4.4M county contributions since inception; $2.6M committed to protect ~1,300 acres.
•County will provide inspection/certification services, not municipal enforcement; participation limited to consenting owners.
•Five budget revisions to reflect reimbursements from towns/events to law-enforcement payroll and benefits.
•Intervention allows the county to participate in the PSC case and present evidence beyond an initial written objection.
•Line-item transfer requested for prosecutor's increased bar dues.
•MOUs already reviewed by the prosecutor's office.
•Recognition of Don Havens' service and award by WV 911 Council.
•Representative from the American Legion spoke in support.
•Resolution text cites supporting statistics and the National Association of Counties' initiative.
•Retirement for Hedrick under state code at age 65; potential part-time rehire discussed.
•Staff recommended BHM CPA Group after RFP evaluation; commissioners questioned amount but approved award.
•Transcript records two inconsistent amounts; commission did not resolve the numeric discrepancy on the record.

Decisions

•Accept annual report
•Accept separations/retirements; approve hiring actions
•Adopt Operation Greenlight resolution
•Approve budget revisions, approve line-item transfer, approve invoice payments.
•Approve MOUs
•Authorize petition to intervene
•Award contract to BHM CPA Group; confirm/clarify contract amount post-meeting
•Sign broadband resolution; approve draw request #23 payment

Directions

•Arrange photographs and signatures; post resolution publicly.
•County attorney (John) to draft and file petition to intervene letter for PSC case (separate action).
•County attorney to draft and file petition to intervene.
•Execute MOUs and assist municipal grant applications.
•Finance to finalize contract and publish accurate amount in records.
•Finance to issue payments and submit reimbursement paperwork to grant administrator.
•Finance to process adjustments and file documentation.
•HR and relevant departments to process separation/retirement paperwork and present awards.
•Staff to bring additional information and possible site visits for tabled resolutions; place items on December agenda.

Oct

County Commission Regular Meeting, October 13, 2026

The Greenbrier County Commission met to approve routine minutes and financial items, hear a tourism report from the Convention & Visitors organization, approve multiple TIF-funded infrastructure payments and project cost updates (including a $2.816 million lift-station estimate), adopt an updated 3% hotel-occupancy ordinance and set a zoning ordinance effective date; commissioners also announced opposition to the proposed sale of a municipal water/sewer system.

Discussion Points

•Chair described meetings with city officials and bond counsel.
•Chair estimated likely rate increases and said the county had sent a letter opposing the sale.
•Commission agreed to set the effective date as the meeting day.
•Commission considered whether to formalize via resolution or in-session approval.
•Commissioner asked for confirmation of the amount and reimbursement status.
•Commissioner referenced an earlier lower estimate and staff explained difference due to soft costs.
•Commissioners approved resolution for payment.
•Commissioners discussed trail promotion and grant connections.
•Dents presented economic impact numbers for 2024 and marketing outcomes.
•Engineer explanation of required scope changes and cost estimate.
•Holliday proposed three amendments to hold the rate, remove online reporting and clarify payment methods.
•Public hearings held with two speakers opposing the ordinance.
•Staff explained this was the last draw prior to paying invoices up front.
•Staff noted many dead meters and need for replacement.
•Staff outlined invoice amounts and matching/grant splits.
•Staff read pay amounts and percent complete.
•Whether the ordinance could be applied retroactively.

Decisions

•Approval to proceed at updated estimate
•Effective date set to 2026-10-13
•Ordinance adopted as amended, effective 11/01/2026
•Payment approved
•Proceed to advertise for bids
•Release authorized
•Resolution 10 approved

Directions

•Chair will brief other commissioners and explore alternatives.

Oct

County Commission Public Hearing #2 - Hotel Occupancy

A Greenbrier County hearing on an updated Hotel Occupancy Tax Ordinance was called to order Sept. 30, 2026. No members of the public signed up to speak; officials said there were no substantive changes and a motion to end the meeting passed with no recorded roll-call.

Discussion Points

•No public testimony was presented and officials said there were no substantive changes to the ordinance.
•Two audience members present but none signed up to speak; committee members reported no substantive changes to the ordinance.

Decisions

•Adjournment by motion approved by voice assent; no roll-call recorded.
•Motion to end the meeting approved by voice assent; no roll-call tally recorded

Sep

County Commission Regular Meeting, September 29, 2026

The Chair ended an executive session at 10:45 a.m., announced that no votes were taken during the executive session, asked whether there was any other business, and moved to adjourn at 10:46 a.m.

Discussion Points

•Chair asked for other business; none was offered.
•Chair proposed ending executive session at 10:45 and solicited a voice affirmation.

Decisions

•Executive session ended; Chair stated no votes were taken during executive session.
•Meeting adjourned at 10:46 a.m.

Sep

County Commission Regular Meeting, September 29, 2026

Greenbrier County Commission handled routine financial approvals, several personnel appointments, approved change orders and engineering contract increases for the Meadow River Rail Trail, established early voting locations and enacted an updated zoning ordinance after public hearings.

Discussion Points

•9-1-1 candidate presented and commissioners discussed candidate background and spelling of last name.
•Budget revision includes $812.50 law-enforcement overtime reimbursement from a church.
•Commissioners sought clarity on task-level increases before final reconciliation.
•Community building in Rupert is water-damaged and unavailable for early voting.
•Detailed line items for transfer included library programming, festival expenses, soccer goals and trail engineering.
•Drainage failures after heavy August rain necessitated culvert and ditch work.
•Elections office arranged to use Rupert City Hall and will update precincts accordingly.
•Extensive public input and letters informed changes.
•Farmland Protection Board interviewed two candidates and recommended Hannah Spencer.
•Invoice exceeded prior oversight line, justification appears in memorandum and statement.
•Net contract increase of $5,614 after deletions and downsizing of some items.
•Public-defender appointment was vetted by the judicial system with no objections.
•Specific corridor areas require further landowner interviews to consider commercial rezoning.

Decisions

•Adopt updated zoning ordinance with listed table-of-uses modifications.
•Approve Change Order No. 12 for Meadow River Rail Trail Phase 3.
•Approve three personnel actions by voice vote.
•Approve transfers, budget revision and resolution authorizing trustee fee.
•Authorize up to $10,000 additional construction oversight funds for E.L. Robinson.
•Establish courthouse and Rupert City Hall as early voting sites for stated dates.

Directions

•Complete background check for Farmland Protection hire; HR and 9-1-1 to process onboarding.
•Confirm grant sources to cover AMLRR overage and report back on budget status.
•Elections staff to prepare Rupert City Hall and update public notices.
•Planning staff to conduct targeted outreach and publish explanatory materials.
•Post invoices and corrected minutes to county website.
•Staff to publish memorandum and task-level invoices for transparency.

Sep

County Commission Public Hearing #2 - Zoning Ordinance

Public commenters at a Greenbrier County hearing pressed commissioners to explain why the county commission added a wide range of commercial uses to residential and conservation zoning districts, arguing the changes override the planning commission, threaten rural character, and lack documented public need.

Discussion Points

•Conditionally permitted uses send a policy signal and will influence future decisions.
•Conservation easements and local/state resources suggested as tools to preserve farmland.
•County commission added commercial uses not in planning commission recommendation.
•Festival operator reported 20,000 visitors in June and 200 employees.
•Multiple speakers said the county commission added commercial uses not recommended by the planning commission.
•Operator argued for zoning flexibility for farm-based enterprises.
•Planning commission recommended a narrower ordinance after years of work.
•Property-rights framing: rights belong to neighbors as well as owners.
•Public asked for documentation of requests, planner recommendations, or impact studies.
•Some speakers proposed conservation easements and corridor planning when new roads are built.
•Speakers asked for documentation showing demonstrated community need or planner recommendations.
•Speakers urged caution before authorizing uses permanently.

Directions

•Chair offered to post explanatory materials and Commissioner Holiday to provide a letter for publication.

Sep

County Commission Public Hearing #1 - Zoning Ordinance

Greenbrier County commissioners heard an extended public comment period on proposed changes to the county zoning ordinance and land-use designations; dozens of residents urged the commission to adopt the planning commission's version and to preserve open-space, agricultural and scenic protections.

Discussion Points

•Advocated incorporating accessibility features into future development to attract therapeutic visitors; offered expertise and referrals.
•Concern that approximately 50 new conditional uses would reduce protections and depend on future board compositions.
•Public suggested more outreach or a ballot vote; no formal decision recorded.
•Speakers argued the planning commission version protects tourism, agriculture and viewsheds; many urged adoption of that version.
•Tourism and farm preservation repeatedly cited as reasons to retain planning commission protections.
•Transparency concerns, questions about who receives written comments, and the role of conditional-use approvals were raised.

Sep

County Commission Special Meeting September 10, 2026

The Greenbrier County Commission met to consider a fiduciary commissioner’s recommended order in the estate of Kendall Lewis Wilson Jr. (file #4221) and to consider approval of the poll workers list for the upcoming general election; both items drew brief motions and procedural votes or calls for votes.

Discussion Points

•Chair noted lists were provided by Robin McAuliffe and include both Republican and Democratic poll workers.
•Chair summarized the order's three directives: deadline for administrator response to two objections; production of official financial records; prohibition on using estate assets to pay the administrator until further order.
•Commissioner (S2) confirmed receipt of the fiduciary commissioner's recommendation.
•Commissioner (S3) emphasized allowing the county clerk to substitute where needed.

Decisions

•Motion to approve the fiduciary commissioner's report and recommended order was made and a voice vote was called; the chair described the result as unanimous. Individual vote tallies were not recorded in the provided transcript segments.
•Motion to approve was made; transcript does not include the recorded outcome.

Directions

•Administrator directed to respond in writing to two objections and to produce official financial records.
•Commission clerk/office to record and follow up on compliance.
•County clerk authorized (per motion) to substitute poll workers as necessary — subject to confirmation of vote in full minutes.

Sep

County Commission Regular Meeting, September 8, 2026

The Greenbrier County Commission held a regular meeting addressing routine financial approvals, TIF infrastructure payments, opioid-settlement funding for transit passes, microwave upgrades to 911 communications, a rezoning recommendation, a prosecutor's office hire, and a motion to send a letter opposing the sale of Rossford water/wastewater to American Water. Multiple resolutions and motions passed unanimously or by general consent; several items were tabled or scheduled for later public hearings.

Discussion Points

•Assessor Joe Narnell's exonerations and splits presented for approval.
•Background checks completed and cleared for Stevie L. Martin.
•Chair explained a canceled hearing due to power outage and the need to reschedule to ensure proper notice.
•Chair read award letter signed by Patrick Morrissey.
•Commission approved payments by voice vote.
•Commissioner summarized need based on letter from Terry White describing about 12 young adults.
•Estate final settlements reported by fiduciary supervisor Mary Ingalls.
•Existing microwave equipment at Greenbrier had been secondhand and is at end of life.
•Funds derived from opioid settlement and limited to prevention/treatment/recovery-related uses.
•Grant intended to fund new roof at Rupert Public Library.
•Invoiced vendors and TIF funding source were confirmed.
•Planning Commission summary of hearing and unanimous recommendation.
•Possible start date tied to next pay period (Sept. 21) discussed.
•Project intended to increase pressure in the waterline.
•Property fronts Old Powell Road (State Route 60), approx. 0.5 mile from Lewisburg.
•Replacing with lighter figure-eight antennas avoids building a new tower and restores 911 link availability.
•Transfer of $2,974 to cover invoices for youth football and trail consulting.
•Vendor identified as E.L. Robinson Engineering.

Decisions

•Allocate $2,880 to Children's Home Society for 12 months of passes
•Approved upgrades for Greenbrier Mountain and Muddy Creek Mountain Towers
•Estate settlements approved
•Grant accepted and will be processed as a pass-through
•Hire approved
•Item tabled pending public hearing
•Minutes approved
•Resolution No. 7 approved
•Resolution No. 9 approved and payment authorized
•Rezoning approved
•Transfers and budget revisions approved

Directions

•Commissioner to monitor program use and report back.
•HR to coordinate start date and payroll.
•Reset hearing for Sept. 30 at 6 p.m.
•Set reasonable completion dates before winter; director to manage installation schedule.

Sep

County Commission Public Hearing #1 - Hotel Occupancy

Public hearing on proposed changes to Greenbrier County's hotel-motel occupancy tax ordinance, including a public request to delay a proposed additional 3% tax and staff explanation of ordinance cleanups such as registration, marketplace-facilitator reporting, and authorized uses of funds.

Discussion Points

•Create registration certificates and standardized occupancy-tax return forms.
•Establish audit authority, record retention, fines and an appeals process.
•Motion to suspend hearing until next day made by Richard and seconded; no roll call vote captured.
•Public comment requested delay of proposed additional 3% tax to evaluate impact of ownership changes at The Greenbrier.
•Require marketplace-facilitator reporting to capture online bookings and addresses (Airbnb, Vrbo).
•Staff clarified the ordinance package includes housekeeping updates and does not necessarily adopt a 3% increase automatically.

Decisions

•Hearing postponed; no final ordinance or rate decision in this session.
•Hearing suspended; no final vote on rate in this session.

Directions

•Hearing suspended until 6 p.m. tomorrow to continue consideration.
•Resume public hearing at 6 p.m. tomorrow.

Aug

County Commission Regular Meeting, August 25, 2026

The Greenbrier County Commission convened for a regular meeting that approved minutes and multiple financial actions, considered draw request #21 for the Get Ready broadband project (including weekend construction permission), accepted two grants, approved a Homeland Security grant application for SWAT equipment, processed several personnel actions, tabled a Meadow River Trail change order, and announced public hearings in September.

Discussion Points

•Both grants were described as covering substantial program costs.
•Commissioners confirmed grant amounts and staff receipt of award letter for community corrections.
•Commissioners discussed prior practice of paying full amounts and being reimbursed to simplify check handling.
•Commissioners referenced prior practice of paying invoices and getting reimbursed.
•Commissioners verified no additional cost attached to the request to authorize application submission.
•Commission moved to formalize the separation already acted upon.
•County clerk listed budget revision amounts and reimbursement sources.
•Mitchell said past requests had been made and he prepared the application paperwork.
•Sheriff explained employee's transition circumstances and requested part-time status.
•Staff outlined two invoices totaling $27,600 and explained 25% match and 75% state reimbursement.

Decisions

•Approved both grant acceptances.
•Approved budget revisions and arch-and-rec transfer.
•Approved payment of $27,600; approved weekend construction permission.
•Authorized submission of Homeland Security grant application.
•Part-time status approved; separation ratified.

Directions

•Approve application submission; await award before purchases.
•Approve revisions and process reimbursements.
•File separation paperwork.
•Pay $27,600 now; staff to submit reimbursement documentation in state grants portal.
•Sign acceptance paperwork and file with granting authority.
•Update personnel and payroll records.

Aug

County Commission Special Meeting, August 19, 2026

The recorded session shows the board reconvening from executive session, accepting the resignation of Jeffrey Gray (date of hire listed as 11425), and immediately adjourning; personnel was the only agenda item discussed.

Discussion Points

•Personnel was the only open-agenda item noted by a speaker.
•The body left executive session at 9:17; the clerk announced the time and a voice vote confirmed the motion to exit closed session.

Decisions

•Accepted the resignation of Jeffrey Gray by voice vote (two affirmatives recorded).
•Motion to come out of executive session recorded as approved by voice vote (affirmative response recorded).

Aug

County Commission Regular Meeting, August 11, 2026

Regular Greenbrier County Commission meeting covering routine approvals, payments for two TIF-funded projects in White Sulphur Springs, budget amendments using Homeland Security and DEP funds, personnel actions in the 9-1-1 center, a vehicle donation to Upshur County for post-flood animal control, and a scheduled public hearing on a revised zoning ordinance (Sept. 14–15).

Discussion Points

•A commissioner noted the employee letter was received but supervisory confirmation from 9-1-1 was not yet received.
•A commissioner referenced mutual aid received during prior floods.
•Commission asked clarifying questions about vendor names and amounts.
•Commissioner noted the draft will show redlines indicating removed conditional uses; staff to post draft online and in libraries.
•Commissioners discussed availability of fairgrounds space and dates for hearings (Sept. 14–15).
•Commissioners discussed necessity to sign the title and provide transfer documents so recipient county can register vehicle.
•County clerk described the two budget revisions and funding sources (Homeland Security reimbursement and WV DEP demolition funds).
•Fee of $4,800 presented and characterized as under the county’s bid threshold.
•One commissioner said he could attempt to call to obtain confirmation during the meeting.
•Staff estimated project completion at about 80–85%.
•Staff explained scope: walls and spring-house area, drainage issues where city filled a ditch, and need for engineer design before submitting to state.
•Staff presented invoice amounts and funding source.
•Staff presented two invoices and the funding source (TIF account).

Decisions

•Agreement approved by voice vote.
•Both budget revisions approved by voice vote.
•Payment authorized and resolution adopted.
•Payment resolution adopted.
•Public hearings scheduled for Sept. 14 (noon) and Sept. 15 (6:00 p.m.) at the Gus R. Douglas Building.
•Resolution authorizing donation adopted by voice vote.
•Separation for Al Driesen Dean confirmed; status change for Kelsey Cook Dolls approved contingent on verification.

Directions

•Authorize staff to execute consideration agreement with Phil Reed Engineering and proceed with design.
•County staff to prepare transfer paperwork and provide seller signature on the title.
•County to finalize resolution signatures and seal as required for DMV transaction.
•Human Resources/9-1-1 to verify and document the part-time request before making the change effective.
•Process invoices and record TIF expenditures.
•Process invoices from TIF account.
•Record adjustments in budget ledgers and process associated accounting entries.
•Staff to post near-final zoning draft on county website and in libraries and to advertise hearings on county Facebook page.

Apr

County Commission Reconvene - Public Hearing, April 21, 2026

Greenbrier County commissioners held a public hearing on multiple condemned and nuisance properties and approved demolition or cleanup orders after staff presentations and resident testimony about hazards, septic failure, and flooding risks.

Discussion Points

•Administratrix said she lacks funds but agreed to voluntary demolition of trailer.
•Estate has been open since 2005; properties unsecured and attracting squatters and vandalism.
•Floodway rules apply and stricter engineering is necessary for any rebuilt structure.
•Neighbors described criminal activity and odor; staff said owner unresponsive.
•Neighbors recounted persistent trash, fires and vehicle stripping and requested county action.
•Planning staff described persistent squatting, septic failure and condemnation history.
•Property condemned Oct 2024; multiple campers and unpermitted structures present in floodplain and floodway; health department found an improvised latrine.
•Structure placed on substandard foundation and lacks required elevation/engineering documentation.

Decisions

•Commission approved demolition of 131 and 141 Harmon Dean Road with administratrix' permission; no lien will be placed if she signs.
•Commission approved demolition of the Peachtree Road structure.
•Commission approved demolition petition for parcel ID 9-17-17.1 as presented.
•Commission set a 20-day compliance deadline and authorized county contractor cleanup and lien placement if not completed.

Directions

•Do not place lien if administratrix voluntarily signs petition; staff to obtain signature and proceed with demolition.
•Owner has 20 days to clear site or county contractor will remove and county will place a lien.
•Proceed with demolition under county code enforcement and coordinate with floodplain authorities.
•Proceed with demolition under petition; contractor to remove structures down to dirt, disconnect utilities.

Apr

County Commission Regular Meeting, April 21, 2026

Greenbrier County Commission approved a series of financial actions including budget revisions and transfers, authorized contracts and draw requests for a county broadband build, approved distribution of opioid settlement funds, and granted funding for transit and community events. The commission recessed for a 1 p.m. public hearing on demolition orders under West Virginia code.

Discussion Points

•Commissioners discussed EMS call-response percentages as justification for differential allocations (Alderson ~6% of calls).
•MTA described routes, ridership numbers and the need for additional drivers to support route expansion.
•Staff explained certain invoices lacked preallocated match funding and outlined the county’s 25% make-ready commitment on equipment invoices.
•Staff walked commissioners through the composition of the transfer total and grant reimbursements; commissioners asked for clarifications on reimbursements and past levy history.

Decisions

•Approved $12,000 funding for MTA.
•Approved contract signing and draw request No. 19 for $6,853.95.
•Approved the resolution and authorized implementation immediately upon adoption.
•Approved transfers, budget revisions, humane society contract, PSD invoice payment, court security grant authorization, Arts & Rec funding, and set levy at 12.93.

Directions

•County staff to process transfers and budget revisions and to prepare MOUs and paperwork for contracts and grant applications.
•County to prepare MOUs describing reimbursement and reporting requirements for each recipient.
•County to provide $12,000 as requested and maintain partnership with MTA for future route and staffing needs.
•Staff to submit draw package and notify commission if the state requests additional forms.

Apr

County Commission Regular Meeting, April 7, 2026

Greenbrier County Commission held its April 7, 2026 meeting to approve minutes and routine finance items, adopt proclamations recognizing Child Abuse Prevention Month and Public Safety Telecommunicators Week, review trail and broadband project updates, approve a Mon Power easement and adjourn.

Discussion Points

•Commissioners discussed parking and access at Russellville and ribbon-cutting logistics.
•Dispatcher staff described week-of activities and coverage needs.
•Presenter described progress on phases 1–3 and partnerships with National Park Service and regional authorities.
•Presenter explained CSX deed restrictions limit motorized use on the rail corridor.
•Request for courthouse use and proclamation reading by Children's Home Society representative.
•Staff explained easement location and that it should not affect planned development.
•Staff explained the pass-through nature of GetReady payments and provided figures for prior receipts.
•Staff listed invoice reviews and confirmed three commissioners had reviewed and signed off.

Decisions

•Approved change order No. 9 to shift substantial completion date by 30 days.
•Approved minutes, estate settlements, transfers, budget revisions, broadband pass-through payments, and Mon Power easement.
•Proclamations approved by voice vote.

Directions

•Contractor to provide updated schedule reflecting 30-day extension.
•County Clerk to record Mon Power easement instrument.
•County to coordinate with DOH on parking design revisions in Russellville.
•County to provide courthouse space and backup room if rain; staff to coordinate photos and signatures.
•Finance to disburse vendor payments after documentation of state reimbursements.

Mar

County Commission Special Meeting, March 26, 2026

The chair announced a proposed budget of $18,652,520 for the coming year; commissioners approved the budget by voice vote and directed staff to send it to the state auditor and publish it in the newspaper before adjourning.

Discussion Points

•Discussion focused on which budget document version to use and recording logistics.
•The chair announced the total budget amount and instructed filing with the state auditor and publication in the newspaper.

Decisions

•The board approved the budget as presented by voice vote.
•The meeting was adjourned by voice vote.

Directions

•Staff directed to file the approved budget with the state auditor's office and publish it in the newspaper.

Mar

County Commission Regular Meeting, March 24, 2026

Greenbrier County Commission met to approve routine minutes and financial items, heard an update from Thrasher Engineering on multiple water and wastewater projects, approved broadband budget reallocations and construction documents for the Greenboro Gig Ready project, and took actions including a final payment on a TIF wastewater project, a deputy sheriff hire, and an opioid-settlement opt-in.

Discussion Points

•Acknowledgement of Ludwig's service and contributions since Jan. 18, 2022.
•ARC grant could provide roughly 70% of project costs; county would provide ~30% match potentially from TIF.
•Attorney recommended opt-in to include additional remnant defendants to increase county distributions.
•Candidate's qualifications: National Guard service, civil-service requirements and background/medical checks completed.
•Clerk requested authority to adjust locations to avoid a precinct staffed entirely by new workers.
•Final invoices and project total cost.
•Need to ensure at least two experienced poll workers per precinct; several returning workers did not respond to outreach.
•No detailed distribution amounts discussed at the meeting.
•Project estimated to create over 20 miles of trail and complement downtown bike-park initiatives.
•Reallocation of local match from design/make-ready to construction line items to align with incoming invoices.
•Remaining balance of $5,814.88 not requested.
•Staff recommendation to consider 25% match allocation across project to reduce invoice shortfalls.
•Status update on Charmco–Reynold, Sam Black and Clintonville contracts; booster station and tank readiness; rock encountered in directional bores under I‑64; Smooth project timeline tied to Army Corps grant.
•Two open slots in sheriff's office; difficulty recruiting locally.
•Wastewater plant upgrades: headworks enclosure, influent pump station replacement, lift station upgrades, slip-lining deep sewer.

Decisions

•Budget amendment approved; construction documents approved; draw request tabled.
•Hire permission granted; sheriff to proceed with academy enrollment.
•Opt-in approved by voice vote.
•Poll-worker lists approved; clerk authorized to make location adjustments.
•Resolution No. 11 approved; final payment authorized.
•Retirement accepted; effective March 31, 2026.

Directions

•Clerk to reassign workers as necessary and finalize training schedules.
•County counsel to process opt-in paperwork and track settlement allocations.
•Initiate standard transition/recruitment steps as needed.
•Staff to return with application details and any formal TIF request if pursued.
•Staff to return with future updates and coordinate easements and interconnection agreements.
•Submit amended budget and updated grant disbursement sheet to state; table draw request until state processes paperwork.

Mar

County Commission Regular Meeting, March 10, 2026

Greenbrier County Commission held a regular meeting on Feb. 24, 2026, approving routine financial items, awarding a low bid for the county's gig-ready broadband project, approving a wastewater disinfection payment, reviewing a White Sulphur Springs meter upgrade cost analysis and advancing a large set of zoning ordinance revisions; commissioners moved into executive session on courthouse construction claims.

Discussion Points

•Commissioners required county-attorney review and reimbursement of any vendor recoveries to TIF fund.
•Comprehensive zoning ordinance redline: many use-category changes, definitions and procedural edits; commissioners to schedule another public hearing.
•Gig-ready broadband procurement: tabling of two budget/engineering amendments pending attorney information; selection of low bidder and direction to begin contract process.
•Motion to enter executive session to discuss courthouse-construction claims against SQP.
•Proposed replacement system uses FM frequency and acoustic leak detection to reduce manual reads and find leaks.
•Routine approvals of minutes and bills; presentation of final estates for settlement; assessor reports and budget revisions (overtime reimbursements and uniform fee).
•Transcript contains inconsistent numeric totals for project cost; working authorization set at $1,705,000.
•Vendor stopped producing AM-frequency radios; about 300 meters are nonfunctional.
•White Sulphur Springs meter upgrade: manufacturer discontinued AM radios; proposal for FM smart meters with acoustic leak detection; project cost figures inconsistent in the record; authorization up to $1,705,000 pending attorney review.
•White Sulphur Springs wastewater project: construction complete but contractor troubleshooting; contingent payment approval.

Decisions

•Approve cost analysis and authorize up to $1,705,000 from TIF funds pending county attorney review.
•Approve meter-cost analysis with up to $1,705,000 from TIF pending attorney review.
•Approve minutes, settlements, exonerations, budget revisions, pay bills.
•Approve Resolution No. 10 payment contingent on corrected schedule.
•Enter executive session to discuss courthouse-construction claims.
•Select low bidder for broadband and begin contract process.

Directions

•County attorney John Stump to review broadband amendment items and meter-contract warranties and report back.
•County attorney to review potential recoveries and advise on next procurement steps.
•Post the redline zoning document to county website and schedule an additional public hearing.
•Procurement to begin contract steps with the approved low bidder for broadband.
•Staff to provide corrected expenditure schedule for wastewater payment (Kathy).
•Town to provide contracts and warranty documentation to county attorney.

Mar

County Commission Regular Meeting, March 10, 2026

Following an executive session, the Chair moved to offer mediation to a contractor and enter a tolling agreement to resolve claims; the motion passed by voice vote and the meeting was adjourned at 11:19.

Discussion Points

•Chair introduced item 7 and stated the motion to offer mediation and enter a tolling agreement following counsel\u0002s recommendation.
•Participants clarified the spelling and wording of "tolling."

Decisions

•Motion to offer mediation and enter a tolling agreement was approved by voice vote; meeting adjourned.

Directions

•Proceed with an offer to mediate and prepare a tolling agreement (assignee department not specified in transcript).

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