The Roosevelt County Board of Commissioners was scheduled to consider approval of the 2026 General Election Canvass Report at a special business meeting on Nov. 9, 2026, including convening as a board of canvass and a request for approval submitted by Mandi Park.

Oct

10/26/2026 Roosevelt County Special Commission Meeting

Roosevelt County commission approved a $150,000 legislative GROW appropriation to buy a tractor and broadly budget remaining funds for fairgrounds equipment and supplies; the county will complete an Exhibit A for DFA approval. The commission also approved a DWI FY27 grant agreement to allow department spending.

Discussion Points

•Attachments discussed: bucket, Black Widow drag, broom, spray rig, forks; possible truck or shredder mentioned
•Fuentes explained Exhibit A requirements, eligible expense categories, retroactive reimbursement to July 1, and two‑year appropriation window
•Identified tractor price $91,912.14 and remaining funds (~$59,000) to be allocated
•Miss Reed said spending could begin Oct. 19 per DFA/state guidance
•Miss Reed stated grant covers compliance officer salary and benefits and is ready to be signed

Decisions

•Commission approved moving forward with the $150,000 allocation for tractor and fairground equipment; motion carried
•Commission approved the DWI FY27 grant agreement

Directions

•Authorize staff to sign the agreement and incorporate the grant into county budget
•Bring specific equipment purchases back to next meeting if commissioners want a vote
•Staff to draft Exhibit A listing tractor and broad equipment category for fairground use
•Staff to return Exhibit A to Juan Fuentes for verification before DFA submission

Oct

10/20/2026 Roosevelt County Commission Meeting

Public hearing and presentations on proposed major energy infrastructure ordinance, a Dora Solar project update and multiple industrial revenue bond (IRB) requests; board approved a banking-services contract and an IRB for a wind repower and took no action on the proposed energy ordinance pending further public input.

Discussion Points

•Board voted to approve the contract award.
•Commissioners and public raised concerns about private-property rights, zoning, and overlap with state permitting agencies (CID, PRC).
•Commissioners worried about potential unreimbursed costs and timing.
•Decommissioning obligations and road-use agreements must be robust to protect county assets and ensure compliance if special-purpose entities dissolve.
•Economic terms: planned private investment up to $7.5 billion; pilot payments estimated at $5.6 million/year for full build-out; potential 73% county / 27% school district split.
•Interconnection: 1,000 MW currently filed; additional capacity filings planned; link to SPP transmission improvements (765 kV line) expected by 2031.
•IRB mechanics explained: conveyance and leaseback, payments in lieu of taxes and pilot calculations.
•Montiel presented a draft ordinance establishing a county permitting and compliance process for major energy infrastructure, including decommissioning and financial assurance requirements.
•Multiple routine procedural approvals (agenda, minutes, contract award) and two resolution adoptions.
•Project scope: up to 2,500 MW solar + 2,500 MW storage sited east of Dora; 21,661-acre footprint; phased 500 MW construction.
•Public hearing opened and closed with no action; IRB ordinance adopted with conditions for closing.
•Staff determined JP Stone Community Bank’s proposal was responsive and most advantageous.
•Staff reported DFA procedural changes and the need to finalize application materials; some prior leasing decisions were made to comply with previous guidance.
•Utility stakeholders (RCEC and Excel) asked for clear thresholds and exemptions for existing regulated utilities.

Decisions

•Commission adopted IRB ordinance authorizing up to $220,000,000 and will proceed to finalize supporting agreements.
•Contract award approved by roll call.
•Hold special meeting (Monday after lunch) to decide equipment purchases and finalize application; staff to pursue DFA clarification.
•No approval for IRB/pilot at this meeting; developer authorized to coordinate further with county staff.
•No formal action taken; matter left in draft for additional public engagement.
•Various approvals passed as listed; energy ordinance deferred for further public engagement.

Directions

•County staff (Meadow/Manager) to finalize road-use agreement and ensure closing conditions before IRB transaction closes.
•County staff to review requests and report back with next procedural steps for IRB and pilot negotiations.
•Developer to share PRC application and continue consultation with county staff on IRB/pilot documentation and community outreach.
•Finance to execute contract and coordinate onboarding.
•Revise ordinance language to clarify thresholds, exemptions and process before returning for further consideration.
•Staff to arrange special meeting with Southwestern COG representative and prepare updated DFA application and invoices; confirm which purchases can be retroactively reimbursed.
•Staff to execute awarded contract, pursue IRB closing requirements, and organize outreach for the energy ordinance.
•Staff to organize town halls and convene a stakeholder committee including water/soil conservation districts, RCEC, Excel and landowners.

Oct

10/06/2026 Roosevelt County Commission Meeting Part 2

Roosevelt County Commission met to approve several grant-related agreements and a veterans-focused lighting resolution, discussed grant funding priorities for a tractor purchase and leftover funds, and heard a public comment about extraterritorial zoning. Several motions passed and one funding decision was tabled for a later meeting.

Discussion Points

•Board clarified that the item was a resolution, not an ordinance, and discussed whether it should be read aloud.
•Chair framed the item as allowing additional services at no cost; commissioners asked for written documentation prior to finalizing details.
•Commenter said they forwarded statutes about extraterritorial jurisdiction for zoning to commissioners and the sheriff.
•Commissioners clarified that Roosevelt County does not have an ETZ and that planning-and-zoning is a separate function.
•Michael said the indemnity was unenforceable and should be removed.
•Staff explained $62,000 remained after tractor purchase under a $150,000 grant.
•Staff presented grant and identified an indemnity clause.
•Staff suggested potential uses and requested direction to price items.

Decisions

•Grant agreement approved after indemnity removal.
•Motion approved by voice vote to allow expansion of services with company at no monetary cost.
•No allocation decided; item tabled.
•No formal decision recorded; matter noted for follow-up.
•Resolution adopted by voice vote.

Directions

•Chair/staff to provide written information at next meeting.
•Item tabled to next meeting for a decision.
•Publicize Nov. 4–11 green-light dates.
•Staff/commissioners to review sent statutes and confirm ETZ status if follow-up is needed.
•Staff to mark out indemnity language and finalize agreement with grant administrator.
•Staff to provide the grant agreement and itemized pricing to commissioners by email.

Sep

09/15/2026 Roosevelt County Commission Meeting

Roosevelt County commissioners met to handle routine business including approvals of agenda, payroll and minutes; department reports (elections, sheriff, maintenance, finance); adoption of a property tax rate for 2026 as presented by the assessor; renewals and contracts including a $109,000 Cooperative Extension agreement and a $39,600 annual managed IT contract; an intergovernmental mutual-services renewal with the City of Portales; and a motion to enter executive session on litigation and personnel.

Discussion Points

•Assessor reviewed DFA-provided rates and noted a disclaimer about not being tax-rate experts.
•Blackwater Solar IRB closeout and repower project in progress; community solar openings noted, with Curry County as an initial participant.
•Commissioners asked about responsibility for value errors (assessment vs. other offices).
•Commissioners discussed negotiation history and representation during past negotiations.
•FY25 audit exit conference completed and will be submitted to the state auditor.
•Manager confirmed renewal had no changes other than increased cost to $109,000; commissioners had no substantive objections.
•Manager described enhanced services and annual contract structure; vendor representative present for questions.
•Manager said the city already passed the renewal and legal review was performed.
•Potential changes to liability insurance (calendar to fiscal year) may increase premiums; amounts not yet provided.
•Sheriff announced a community fishing event and said traffic-grant paperwork would be on the next agenda.
•Sheriff reported ~83 reports since July 21 and described activities including DWIs, domestics, school-zone presence and game patrols.

Decisions

•Contract approved.
•Order adopted to impose DFA-set property tax rate for 2026.
•Renewal approved.

Directions

•Assessor to impose DFA-set tax rate for 2026.
•Engineer to provide scope of work for fairgrounds water/electric hookups to determine bidding vs quotes.
•Manager to send commissioners additional information on community solar program.
•Place traffic-grant paperwork on next agenda for approval.
•Proceed with approval and plan for renegotiation in March.
•Proceed with contract execution and budgeting for $39,600 annually.
•Proceed with contract execution under budgeted amount.

Sep

09/01/2026 Roosevelt County Commission Meeting

Roosevelt County Commission held a regular meeting covering routine approvals, department reports (roads, detention, elections), budget/payables, two proclamations (Suicide Prevention Awareness Month and a ceremonial “green chile enchilada capital” designation), and notice of an executive session on personnel and contracts.

Discussion Points

•Blackwater Solar Project moving toward closing; previously approved IRB.
•Blood drive collected 15 units of a 26-unit goal; committee will continue biannual drives.
•Clearway (San Mesa) project updates and BNSF crossing closure requests need further coordination.
•Clerk staff explained the MOU has been used since 2018 and requested approval of $17,416.96.
•Commissioner Munoz framed the proclamation as a community pride and marketing opportunity and reported positive feedback from local businesses.
•Commissioners approved the proclamation by voice vote.
•Commissioners asked no substantive follow-ups in the record.
•Commissioners asked no substantive follow-ups; motion approved by voice.
•Commissioners asked procedural clarifying questions; no substantive changes were made to the MOU.
•Commissioners moved and approved the proclamation by voice vote.
•Commissioners requested for-the-record explanation for delays.
•Committee plans more safety trainings and will share inspection reports for corrective actions.
•Dominguez described Road 8 surfacing and curing requirements.
•Facility count and program participation detailed.
•Finance staff presented month-by-month payroll and payables totals.
•Manager/staff read a proclamation noting New Mexico's high suicide rates and the ABC Suicide Intervention Program.
•No additional oversight or direction was recorded.
•Treasurer presented cash balances and property tax collection recap.

Decisions

•Adopted ceremonial proclamation; no budget action.
•Adopted proclamation; encouraged community awareness and training.
•Approved payroll and payables for April and May 2026.
•Approved the MOU and confirmed election dates and certification schedule.
•Microseal deferred until spring; continue sweep/cleanup work.

Directions

•Manager to send more information and arrange subcommittee or public meetings.
•Staff to consider potential community events and outreach.

Sep

Board of Commissioners Regular Meeting Agenda (PDF)

The Roosevelt County Board of Commissioners was scheduled to meet Sept. 1, 2026, to consider a memorandum of understanding with the Office of the Secretary of State for the 2026 general election, two proclamations, routine reports and an executive session on limited personnel matters.

Discussion Points

•Public comment governed by Public Participation Resolution 2026-02 and limited to three (3) minutes per speaker.

Sep

September 1, 2026 Regular Meeting Minutes

The Roosevelt County Commission met Sept. 1, 2026, approving routine minutes, payroll and a state MOU for election funding; department heads gave operational updates (roads, detention/MAT, elections); staff reported on solar projects and railroad crossing work; two proclamations were adopted. An executive session was held with no action taken.

Discussion Points

•2025 property tax roll: 16,622 parcels; $15,623,011.68 assessed revenue; $14,942,055.07 collected (95.64%).
•Blackwater Solar IRB moving forward before year-end.
•BNSF plans to close crossings and add crossing arms; county to request in-person meeting.
•Clearway negotiating agreements with property owners.
•Clerk staff attended election training; tabletop security exercise scheduled in Roswell.
•Double chipseal requires curing before microseal; microseal planned for spring.
•Early voting to begin Oct. 6 at the Clerk's office and Oct. 17 at the Jake Lopez Building during the Peanut Festival.
•Green-chile proclamation presented as a community recognition supporting local chefs and fundraising.
•June 2026 general fund balances and accounting totals.
•MOU funding amount and language identical to prior agreements; intended for election administration expenses.
•SRR 8 chipseal complete; crew cleaning loose gravel.
•Suicide-prevention proclamation presented with ABCs (Ask, Be present, Connect) and supporting statistics from Santa Fe Community College.
•Tabulator certification scheduled to begin Sept. 29, 2026; public invited to observe.

Decisions

•MOU approved unanimously
•Two proclamations adopted unanimously.

Directions

•Manager to request meetings with BNSF and auditors.

Aug

Board of Commissioners Corrected Special Meeting Agenda (PDF)

Roosevelt County Board of Commissioners was scheduled Aug. 19, 2026, to recess to a Board of Canvass to review the 2026 Elida Municipal School District special election and to consider approval of the canvass report prepared by Mandi Park.

Aug

Board of Commissioners Special Meeting Agenda (PDF)

Roosevelt County Board of Commissioners held a special business meeting Aug. 19, 2026, at 4 p.m. to convene the county Board of Canvass and consider approval of the canvass report for the 2026 Elida Municipal School District special election.

Aug

August 19, 2026 Special Meeting Minutes

Roosevelt County Commission met for a special business meeting on Aug. 19, 2026, approved the agenda, held a board of canvass for the Elida Municipal School District special election and approved the canvass report showing the bond failed 32–33; the meeting adjourned at 4:09 p.m.

Discussion Points

•Clerk Mandi Park presented detailed ballot counts and status of unsigned and late ballots.
•Commissioners discussed next steps contingent on Chaves County canvass results.
•Commissioners discussed only next steps pending certification from other counties with district voters.
•Procedural motions to approve the agenda and to convene/exit the board of canvass were made and passed unanimously.

Decisions

•Approved agenda; entered and exited canvass; approved the canvass report; adjourned the meeting.
•Approved the 2026 Elida Municipal School District special election canvass report as presented; recorded that the bond did not pass 32–33.

Directions

•Clerk to transmit canvass documentation to the school district and retain county records for certification.
•County Clerk to transmit canvass documentation and notify the school superintendent and district officials.
•No further county action taken pending canvass results from other counties with district voters.

Aug

08/19/2026 Roosevelt County Special Meeting

Roosevelt County commissioners met to open the session, hear a staff report on a closely contested Bridal School District special election (250 ballots mailed; 70 returned; 65 counted; 32–33 on the bond), formally canvassed the county results and approved certification, and signed the canvass certificate.

Discussion Points

•Late ballots received after the deadline were placed in the ballot box unopened and not counted.
•Out-of-county ballots may be cured or counted depending on the neighboring county's canvass and cure procedures.
•Some races and school districts cross county lines, meaning voters cast ballots in their county of residence even if the office serves multiple counties.
•Staff explained recount thresholds and the potential impact of an out-of-county ballot that could be cured in a neighboring county.
•Staff reported ballots mailed (250), returned (70), counted (65), rejected (3) and absentee board tally (32–33).
•Staff said a one-vote margin represented ~1.69%, above the 0.5% automatic recount threshold.
•Three absentee ballots were rejected because they were unsigned; voters had until the meeting to cure signatures.

Decisions

•Board of Canvas certified the county's election results and the commission collected signatures on the canvass certificate.

Directions

•Certify and sign the county canvass certificate.

Aug

08/11/2026 Roosevelt County Commission Meeting

Roosevelt County Commission approved event sponsorships, budget- and personnel-related motions, accepted a $75,000 behavioral-health MOU for detention reentry services, and discussed assessor objections to a rapid DFA change to tax-rate calculations that assessors say shifts an unfunded burden to counties.

Discussion Points

•Assessors' affiliate voted not to certify the tax rate and have statewide backing; possible legal or legislative options discussed.
•Assessors reported DFA moved tax-rate calculation work onto assessors with insufficient notice and limited data access.
•Commissioners confirmed prior year support and Portales advertising via lodgers tax.
•Commission recessed for the indigent hearing and later returned to vote.
•Commission voted to cosponsor advertising only, not direct budget appropriation.
•Finance estimate of rough cost to general fund and road fund lines was discussed.
•Funds were described as 100% grant funded with no local match required.
•Manager expressed a prior request to be hired at a higher rate; commissioners opted for gradual increase and evaluation.
•Manager praised for budget work; some commissioners sought a larger raise.
•MOU provides $75,000 in behavioral-health funds for reentry services.
•Presenter outlined event activities (vendors, 5,000 pumpkins, demonstrations).
•Presenter summarized claims and recommended approvals/disapprovals; disapprovals often due to Medicaid coverage.
•Proposed banded COLA vs. flat percentage and potential for salary compaction.
•Public comments and social-media posts misrepresented the proposed ordinance and fees.
•Speaker described the city process: two free reinspections, then a fee schedule and possible contractor abatement with lien and admin fee.

Decisions

•3% across-the-board COLA approved by commission.
•Commission agreed to prepare supportive documentation and consider further steps depending on DFA response.
•Commission approved staff recommendations for this batch.
•Commission approved the MOU by motion and voice vote.
•County will cosponsor the Peanut Valley Festival; motion passed by voice vote.
•No county action taken; commission recorded statement for the minutes and encouraged corrective information on Facebook.
•One-year contract renewal with $5,000 raise and reevaluation in six months approved.

Directions

•Apply 3% COLA across eligible employees excluding certain elected/appointed salaries.
•Commission encouraged clarifying public communications and urged residents to attend the city hearing.
•Commission to draft and sign a letter to DFA documenting burdens and costs, and to solicit support from state legislators and county associations.
•Detention administration to implement reentry services and track grant expenditures.
•Finance to implement and report back on costs and timing.
•Human Resources to process payroll changes and report back.
•Implement $5,000 raise and schedule a six-month review.
•Manager's office to coordinate promotion and logistics.
•Organizer to finalize vendor and demonstration schedule.
•Process approved claims and document disapproval reasons in claims log.

Aug

Board of Commissioners Regular Meeting Agenda (PDF)

Roosevelt County Board of Commissioners was scheduled to meet Aug. 11, 2026, to consider event sponsorship, personnel matters, a memorandum of understanding with Curry County, several road-fund resolutions for FY27 and a proposed cost-of-living increase for county employees.

Discussion Points

•Consideration of MOU with Curry County for BHRIA implementation (contacts listed; no dollar amounts on agenda line).
•County Manager contract renewal placed on the agenda with no contract terms listed.
•Healthcare-assistance item referencing Indigent Healthcare Assistance Program (HCAP) with no cost listed.
•Proposal to create an Assessor’s Office succession position (no job description or cost listed).
•Proposed resolution to establish a cost-of-living increase for county employees (no percentage or fiscal impact on the agenda).
•Sponsorship request for the Peanut Festival (no sponsorship amount listed in agenda).
•Three Local Government Road Fund FY27 resolutions listed with CN numbers; no dollar amounts listed on the agenda.

Aug

August 11, 2026 Regular Meeting Minutes

Roosevelt County Commission met August 11, 2026 and approved sponsorship of the Peanut Festival, several roadway funding resolutions, a 3% cost-of-living increase for eligible county staff, a $5,000 contract renewal for the county manager, a $75,000 MOU for re-entry services, and several personnel actions including hiring a successor in the assessor’s office. Commissioners also reviewed detention counts and indigent healthcare claims.

Discussion Points

•360-evaluation cited as positive but mainly budget-focused
•Administrator presented 12 claims with recommendations
•Assessor Affiliate passed Resolution 2026-01 opposing new requirement
•Brzozowske described MOU terms and funding amount
•Commission debated options for COLA percentage and eligibility
•Commissioner Munoz proposed $10,000 increase but motion for $5,000 passed
•Commissioners asked about match requirement
•Denials based on Medicaid coverage or lack of custody
•Desire to ensure continuity in the Assessor's Office before retirement
•DFA intends to require assessors to calculate tax rates; assessors claim lack of data/expertise
•Motion to approve 3% COLA was made and adopted
•Parkey described festival events and agricultural focus
•Sandoval County plans litigation

Decisions

•Approved payment of three claims totaling $364.34; denied remainder
•Approve immediate hire
•Approve MOU and accept funding
•Approve Resolution 2026-25 for a 3% COLA
•Approve sponsorship and free facility use
•Renew manager contract with $5,000 raise

Directions

•Approve MOU and begin implementation steps
•HR to begin hiring process
•HR to implement the COLA per county policy
•Implement contract renewal and schedule six-month review
•Process approved payments
•Provide facility use at no charge; manager's office to coordinate logistics
•Stakeholders encouraged to submit letters and complaints to DFA

Jul

07/28/2026 Roosevelt County Commission Meeting

Roosevelt County Board of County Commissioners opened with reports on the fairgrounds and public safety, recognized multiple FCCLA student awardees, approved a fiscal-year budget adjustment resolution (Resolution 2026-21) and several contracts, and heard staffing updates and a finance report showing strong general-fund balances.

Discussion Points

•108 reports this month; three DWI arrests; child abuse and property-crime cases were mentioned.
•Board commended students for representing local schools and the county.
•Chair requested separate consideration of contract items.
•Committee members requested timing on revisiting COLA and step raises.
•Multiple students recognized for national medals and leadership roles.
•Presenter asked that Lori Collins agreement be approved.
•Staff announced hires and open positions across multiple departments.
•Staff reported strong general fund balances and road fund stability.

Decisions

•Approved listed contracts; motion carried.
•Approved Resolution 2026-21 (0.25 FY recap)

Directions

•Commissioners asked whether they wanted to be involved in the Sept. 19 event; none recorded as a formal action.
•Schedule a follow-up meeting to discuss COLA/step raises after 0.25 filing.
•Schedule interviews for open positions; bring proposals for IT to next meeting.

Jul

Board of Commissioners Regular Amended Meeting Agenda (PDF)

The Roosevelt County Board of Commissioners met July 28, 2026; the agenda asked the board to consider fourth-quarter FY26 budget reports, a public hearing and adoption of the 2026–27 fiscal year budget, and several professional services agreements.

Discussion Points

•Agenda scheduled public hearing on the 2026–27 final budget and listed fourth-quarter FY26 reports as background.

Jul

Board of Commissioners Regular Meeting Agenda (PDF)

The Roosevelt County Board of Commissioners was scheduled to meet July 28, 2026, to hear public requests, department reports, consider three FY27 professional services proposals, and review several budget and policy resolutions, including a proposed FY27 budget adoption. The agenda also listed an executive session on the county manager's evaluation.

Jul

July 28, 2026, Board of Commissioners Regular Meeting Agenda (PDF). Minutes

The Roosevelt County Commission met July 28, 2026, adopted the FY27 budget after a brief public hearing, approved several resolutions and contract renewals, heard department reports on roads, fairgrounds and staffing changes, recognized FCCLA national award winners, and entered an executive session with no action taken.

Discussion Points

•Advertising policy vetted with county attorney and described as intentionally generic.
•Appraiser Associate posted after internal promotion to Court Compliance.
•Caliche resurfacing completed on SRR 8; chipseal pending.
•Department handled approximately 108 reports in June and July, including three DWI arrests.
•Fairgrounds hosted rodeo and are preparing for the fair entry date of August 17, 2026.
•FY26 budget adjustment and quarter-final report submitted by finance staff for adoption.
•MAT Program Director accepted a new position; Captain Danion Rich to assume role.
•No public comments during the public hearing.
•Staff confirmed requested changes from the July 7 meeting were incorporated.
•Students and winners were listed and publicly recognized.
•Two deputies expected to leave; one moving out of the area and one accepting a conditional offer elsewhere.
•Yucca expected to propose IT services.

Decisions

•Adopt FY27 final budget (Resolution 2026-21).
•Adopt Resolution 2026-18, Resolution 2026-19 and Resolution 2026-20; approve FY27 service renewals.

Directions

•Add COLA and succession-plan adjustments to next agenda.
•Administration to finalize renewals and publish advertising policy.
•County Manager to follow up with NMDOT regarding shredding on NM 114.
•Finance to transmit the final budget to DFA.
•Monitor staffing and recruit if necessary.

Jul

July 28, 2026 Regular Meeting Minutes

The Roosevelt County Commission met July 28, 2026 in Portales and unanimously adopted the FY27 budget after a brief public hearing, approved several resolutions including a county advertising policy and FY26 closeout adjustments, renewed three prevention services contracts, recognized FCCLA national award winners, heard department reports on roads and staffing, and entered an executive session with no action taken.

Discussion Points

•Advertising policy reviewed by commission and county attorney; FY26 adjustments balance accounts and meet DFA requirements.
•Caliche resurfacing completed on SRR 8; readiness for chipseal; request to shred NM 114 from Causey to state line.
•Coordinator noted these are annual renewals.
•High report volume in June/July; three DWI arrests and other investigations; planned public engagement event; two deputies expected to leave.
•Recognition of students and thanks to volunteers and staff.
•Whether to approve both COLA and step increases in the same year; Commissioners discussed fiscal sustainability of a COLA and possibility of later adjustments.

Decisions

•Adopted Resolutions 2026-18, 2026-19, 2026-20
•Adopt FY27 budget (Resolution 2026-21).
•Approved bundled contract renewals (6a–6c).

Directions

•Add COLA and succession plan adjustments to next agenda.
•Commissioner Dixon to follow up with NMDOT on shredding schedule.
•None recorded.

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